Theater and Performance Program Coordinator

2 weeks ago

Marquand, Missouri, United States Newfields Full time
Theater and Performance Project Manager

Newfields is seeking a highly skilled Theater and Performance Project Manager to join our Public Programs team. This role will be responsible for managing theater and performance-based public program offerings, including setting goals, managing engagements, and coordinating partnerships and residencies.

Key Responsibilities:
  • Set SMART goals for theater and performance-based public program offerings in alignment with institutional priorities and values.
  • Manage theater engagements within the Tripleseat booking system, communicate with departments, and ensure a balanced calendar of events.
  • Make connections to permanent collection and special exhibitions by engaging local artists, community organizations, and performers.
  • Train on institutional and department budgeting and contract process, and support the Public Programs Administrative Coordinator and legal and finance teams.
  • Coordinate theater-based partnerships and residencies, track agreement deadlines, and ensure all impacted departments and clients are providing and receiving necessary information.
  • Document and maintain theater standard operating procedures for internal departments and external partner and client use.
  • Support the Public Programs team as needed, including program preparation and staffing on nights, weekends, holidays, and offsite experiences.
Requirements:
  • Proficiency in Microsoft Office, with a strong understanding of Excel, and other software commonly used at Newfields.
  • Strong writing skills, ability to draft clear, original correspondence, and program copy for Newfields' publications and marketing.
  • Ability to effectively present information in one-on-one, small group situations, and to large groups in a program setting.
  • Strong attention to detail, problem-solving ability, and organizational skills, with the ability to coordinate multiple tasks, meet defined deadlines, and follow-up with assigned tasks.
  • Basic familiarity with Newfields' permanent collection and special exhibitions, working theater facilities.
  • Mathematical Skills - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, decimals, and percentages.
  • Reasoning Ability - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form, and to deal with problems involving several concrete variables in standardized situations.
  • Other Skills and Abilities - Exceptional interpersonal skills, basic understanding of public relations fundamentals, and demonstrated experience working as part of a team.
Education and Experience:
  • High School Diploma and 4 years of program experience or bachelor's degree and 2 years of program experience required.
Physical Demands of Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: While performing the duties of this job, the employee is occasionally required to stand, walk, use hands to finger, handle, or feel objects, tools, or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, or crawl, talk or hear, taste or smell. The employee must occasionally lift and/or move up to 50 pounds and navigate stairs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the position. The noise level in the work environment is usually moderate. This position will have a dedicated work station in a shared work space without windows, as well as a mobile work station for program days.

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