Executive Support Professional

5 days ago


Rockford, Illinois, United States JobsRUs Full time

Job Overview

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JobsRUs is seeking a skilled Administrative Assistant to join our team in Rockford, IL. As an Administrative Assistant, you will provide complex administrative and clerical support to our clients.

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About the Job

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We offer a competitive salary of $18.36 per hour, paid weekly. This position requires a high school education or equivalent and a minimum of one to two years of administrative experience. The ideal candidate will have intermediate Microsoft Office skills, excellent communication and problem-solving abilities, and the ability to work independently with minimal supervision.

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Key Responsibilities

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As an Administrative Assistant, your duties will include:

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  • Planning and coordinating meeting arrangements, including travel and lodging.">
  • Calendar management of meetings and details for events or meetings for managers or for departments.">
  • Making arrangements for presentation materials and equipment and ensuring all event arrangements are handled.">
  • Composing and producing documents, maintaining relevant databases and related records.">
  • Updating and maintaining departmental websites.">
  • Researching, analyzing, and summarizing data for reports independently.">
  • Assisting with department budget, process expense reports, organize and maintain department filing systems and other records.">
  • Answering phones, routing callers, taking messages, responding to inquiries, greeting visitors, requesting and providing routine information, and handling walk-in inquiries.">
  • Communicating effectively, screening, and prioritizing incoming calls.">
  • Ordering supplies and equipment, making requests for repairs and services, monitoring and updating inventory, budget, and account records.">
  • Problem-solving routine problems and communications where the response is based on existing procedures.">
  • Responding to inquiries on departmental policies and procedures. May have to research information to resolve problems or issues.">
  • Typing and proofreading documents produced by others.">
  • Creating, maintaining, and collecting data for standard reports, charts, graphs, spreadsheets, and databases.">
  • Being exposed to confidential information and handling confidential matters.">
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Requirements

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To be successful as an Administrative Assistant, you will need:

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  • High school education or equivalent.">
  • Minimum of one to two years of administrative support experience.">
  • Intermediate Microsoft Office skill level or better in Word, Excel, and PowerPoint.">
  • Internet search skills relevant to the position and knowledge of using computer applications.">
  • Standard report generation office administrative practices and procedures.">
  • Skilled with meeting critical deadlines and good time management skills.">
  • Strong analytical, problem-solving, basic research, and time management skills.">
  • Very good verbal and written communication and listening skills.">
  • Ability to deal successfully with the public in person and over the telephone.">
  • Flexible and willing to assist with coverage in other departments during fluctuations in volume, vacation coverage, or leave of absence coverage, and as required by business need and management team.">
  • Demonstrated ability to handle multiple tasks in a fast-paced environment under minimal supervision with a high attention to detail.">
  • Friendly and professional demeanor and initiative to seek improvements to processes.">
  • Good organization, discretion, and independent judgment skills and ability to understand policies and procedures.">
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Why Join Our Team?

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We offer a dynamic and supportive work environment, opportunities for growth and development, and a competitive compensation package. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.



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