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Facilities Coordinator

2 months ago

Auburn Hills, Michigan, United States Whisker Full time
Job Summary

We are seeking a highly motivated and detail-oriented Facilities Coordinator to join our team at Whisker. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our 50,000 square foot headquarters.

Key Responsibilities
  • Daily Tasks
    • Ensure that custodial standards are maintained in the office, including restrooms and kitchen spaces.
    • Receive and distribute packages, and assist with shipping and receiving.
    • Interact with senior executive assistants, vendors, and contractors to ensure timely completion of repairs and maintenance tasks.
    • Identify hazards and respond with immediate corrective action.
    • Coordinate facility services through third-party vendors, including custodial and landscaping.
  • Weekly Tasks
    • Order, receive, store, and maintain office and facility supplies.
    • Maintain the organization of facility spaces, including kitchen, supply closets, custodial, and maintenance closets.
    • Coordinate maintenance, repairs, and upkeep of the facility.
    • Maintain maintenance schedules with planned and executed repairs, and communicate to the Senior Executive Assistant in report form.
    • Provide regular reports on facility responsibilities to the senior executive assistant.
  • Monthly Tasks
    • Observe and report any building needs to maintain a high standard of operations.
    • Assist with safety standards for preparedness and planning.
    • Maintain vendor relationships related to facility services.
    • Perform regular building safety and security inspections to maintain facility equipment.
    • Schedule, track, and maintain building inspections.
  • Additional Responsibilities
    • Be responsible for assessment and decisions related to facility needs, and repair and maintenance actions.
    • Be responsible for all management of facility accounts and reportings.
    • Perform additional responsibilities when required.
Requirements
  • 2+ years of experience in facility coordination, project management, administrative services, or a similar field.
  • A self-motivated and proactive attitude with excellent attention to detail and a high sense of urgency and responsibility.
  • Excellent verbal and written communication skills.
  • The ability to work independently and as part of a team.
  • A high degree of initiative, self-motivation, and the ability to motivate others.
  • The ability to establish and maintain cooperative working relationships with team members and colleagues.
  • Demonstrated ability to manage multiple tasks and prioritize competing demands.
  • Experience and knowledge of building equipment maintenance, maintenance planning, and schedules.
  • Experience working with vendors, contractors, and property management.
  • Knowledge of general facility maintenance needs.
  • Proficient in Google Workspace or similar software.
  • Occasional availability for after-hours emergency or weekend needs in special circumstances.
  • Maintain confidentiality of proprietary information.
  • The ability to maintain a professional atmosphere in a fast-paced environment with numerous interactions and interruptions.
  • Comfortable with office pets (cats, dogs).
Preferred Qualifications
  • Experience with JIRA or other project management software.
  • Extensive knowledge of office appliances and facility equipment.
  • Experience in creating reporting and maintenance schedules.
  • Experience bidding and overseeing contracts and agreements.
Benefits
  • Premium Medical/Dental/Vision insurance.
  • Paid parental leave.
  • Whisker Parents Program.
  • 1 day 'pawternity' leave for new pet adoption.
  • Pet Insurance.
  • 401K match.
  • Flexible spending accounts.
  • Company-paid short-term disability and life insurance.
  • Employee Assistance Program (EAP).
  • Generous paid time off.
  • 14 Paid Holidays.
  • Top of the line equipment.
  • Pet-friendly office.
  • Whisker products and swag.
  • Continuing education Support.
  • On-site gym with Peloton.
  • Referral program.