Current jobs related to Senior Administrative Assistant - Stony Brook, New York - Stony Brook Medicine

  • Senior Living Administrator

    3 weeks ago

    Stony Brook, New York, United States VITALITY Senior Living Full time

    Executive Director Job SummaryVitality Senior Living is seeking a highly motivated and experienced Executive Director to lead our team at Stony Brook Community. As a key member of our leadership team, you will be responsible for driving sales and marketing activity to ensure full occupancy, managing the business to exceed operational and financial...

  • Administrative Assistant

    4 weeks ago

    Stony Brook, New York, United States Stony Brook University Full time

    Job Summary: We are seeking a highly organized and detail-oriented Personnel Assistant to provide administrative support to the State Appointments team at Stony Brook University. The successful candidate will assist with recruitment, appointment processing, USCIS compliance, and managing confidential personnel information.Key Responsibilities:Classified...

  • Senior Contracts Administrator

    4 weeks ago

    Stony Brook, New York, United States Johnson Service Group Full time

    Job SummaryWe are seeking a highly skilled Senior Contracts Administrator to join our team at Johnson Service Group. The ideal candidate will have a strong background in contract administration, with a focus on commercial and government contracts.The successful candidate will be responsible for reviewing contracts, monitoring compliance with contractual...

  • Executive Director

    3 weeks ago

    Stony Brook, New York, United States VITALITY Senior Living Full time

    Executive Director OpportunityAt Vitality Senior Living, we are seeking an experienced Executive Director to lead our Stonybrook Community. As a key member of our team, you will be responsible for managing the business to exceed operational and financial expectations. Key Responsibilities:• Managing the business to achieve operational and financial...

  • Administrative Support Specialist

    4 weeks ago

    Stony Brook, New York, United States Stony Brook University Full time

    Job Title: Executive AssistantStony Brook University is seeking a highly skilled and experienced Executive Assistant to support a senior-level manager.Required Qualifications:Bachelor's degree (foreign equivalent or higher)Two (2) years of full-time administrative experienceExperience supporting a senior-level managerProficiency in Microsoft Office and/or...

  • Administrative Support Specialist

    3 weeks ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job SummaryStony Brook Medicine is seeking a highly skilled and organized Administrative Support Specialist to join our team. As a key member of our administrative staff, you will provide exceptional support to our leadership team, ensuring seamless day-to-day operations and contributing to the success of our organization.Key ResponsibilitiesProvide...

  • Executive Assistant

    3 weeks ago

    Stony Brook, New York, United States Stony Brook University Full time

    At Stony Brook Medicine, we are seeking a highly skilled Executive Assistant to provide exceptional administrative support to our team. As a key member of our staff, you will be responsible for interfacing with all levels of management throughout the hospital, ensuring seamless communication and coordination. Your ability to think critically and solve...

  • Senior Staff Assistant

    3 weeks ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job Summary:The Senior Staff Assistant - Office Operations Coordinator will provide administrative support to the University Registrar and the office by overseeing, supporting, and addressing various office functions and responsibilities. The position will provide administrative support to the office by resolving day-to-day operational problems. Coordinate...

  • Department Administrator

    3 weeks ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job Summary:The Department Administrator is a key leader responsible for facilitating the overall goals of the highly complex Computer Science department. This role provides comprehensive administrative support to the Chair, faculty, and staff, ensuring adherence to University, Research Foundation (RF), and Stony Brook Foundation (SBF) policies and...

  • Instructional Support Assistant

    4 weeks ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job SummaryStony Brook Medicine is seeking a highly skilled Instructional Support Assistant to join our team. As a valued member of our administrative staff, you will provide exceptional support to our healthcare professionals, ensuring the smooth operation of our clinical services.Key ResponsibilitiesManage and maintain accurate records of patient files,...

  • Department Administrator

    3 weeks ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job SummaryWe are seeking an experienced and skilled Department Administrator to join our team at Stony Brook University. The successful candidate will provide comprehensive administrative support to the Chair, faculty, and staff, ensuring adherence to University, Research Foundation (RF), and Stony Brook Foundation (SBF) policies and procedures.Key...

  • Senior Contracts Attorney

    3 weeks ago

    Stony Brook, New York, United States Stony Brook University Full time

    About the Office of General Counsel at Stony Brook UniversityThe Office of General Counsel provides legal services and support to the Board of Trustees, the Chancellor, and senior officers for the State University of New York (SUNY) at SUNY System Administration at Albany, New York, and the presidents and administrators of the campuses within the System....

  • Nursing Assistant I

    3 weeks ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    At Stony Brook Medicine, a Senior Staff Assistant/Discharge Assistant plays a vital role in our team, supporting transitional office operations.Candidate will assist case managers and social workers with discharge planning efforts, coordinate trainings and meetings for the care management staff, and maintain departmental resources for staff.Key...

  • Senior Discharge Coordinator

    3 weeks ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job SummaryStony Brook Medicine is seeking a highly skilled Senior Discharge Coordinator to join our team. As a key member of our Care Management Department, you will play a vital role in ensuring seamless transitions for our patients.Key ResponsibilitiesDischarge Planning: Collaborate with interdisciplinary teams to develop and implement effective discharge...

  • Assistant Director

    4 weeks ago

    Stony Brook, New York, United States Stony Brook University Full time

    Assistant DeanStony Brook University seeks a highly qualified candidate to fill the role of Assistant Dean. The successful candidate will possess a Master's Degree in accounting, business administration, or a related field, and a minimum of five years of full-time business administration experience. Key responsibilities will include budget management,...

  • Senior Discharge Coordinator

    3 weeks ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job SummaryStony Brook Medicine is seeking a highly skilled Senior Discharge Coordinator to join our team. As a key member of our Care Management Department, you will play a vital role in ensuring seamless transitions for our patients. Your primary responsibility will be to coordinate discharge planning efforts, working closely with nurse case managers and...

  • Materials Management Administrative Coordinator

    3 weeks ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Materials Management Administrative Coordinator to join our team at Stony Brook Medicine. The successful candidate will assist the materials management department with ordering and receiving supplies and implants for surgical cases in the Perioperative Area of Stony Brook Hospital.Key...

  • Pathologists' Assistant

    4 weeks ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job SummaryWe are seeking a highly skilled and experienced Pathologists' Assistant to join our team at Stony Brook Medicine. As a key member of our Anatomic Pathology Support team, you will play a critical role in maintaining and developing Grossing/Autopsy policies and procedures in accordance with regulatory agencies.Key ResponsibilitiesPreparation, gross...

  • Pathologists' Assistant

    4 weeks ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job SummaryWe are seeking a highly skilled and experienced Pathologists' Assistant to join our team at Stony Brook Medicine. As a key member of our Anatomic Pathology Support team, you will play a critical role in maintaining and developing Grossing/Autopsy policies and procedures in accordance with regulatory agencies.Key ResponsibilitiesPreparation, gross...

  • Office Assistant

    4 weeks ago

    Stony Brook, New York, United States Stony Brook University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Assistant 1 to join our team at Stony Brook University. As an Office Assistant 1, you will provide administrative support to our staff and faculty, ensuring the smooth operation of our office.Key ResponsibilitiesProvide exceptional customer service to internal and external customers,...

Senior Administrative Assistant

2 months ago

Stony Brook, New York, United States Stony Brook Medicine Full time
Job Summary

We are seeking a highly skilled and organized Senior Administrative Assistant to provide administrative support to the Office of Undergraduate Medical Education (UGME) in the Renaissance School of Medicine at Stony Brook University.

Key Responsibilities
  • Provide administrative support to the Vice Dean for UGME and the Liaison Committee on Medical Education (LCME)
  • Coordinate events, meetings, and site visits for LCME accreditation
  • Compose, type, and distribute meeting notes, correspondence, and reports
  • Transcribe, prepare, and distribute minutes for departmental/committee meetings
  • Compile data for reports to national agencies for medical school accreditation
  • Track program evaluation efforts and ensure compliance with accreditation standards
  • Provide administrative support to the Director for Global Medical Education
  • Organize events, schedule rooms, and manage applications for international medical students
  • Process travel reimbursements and track funding sources for Global Medical Education
  • Provide administrative support to the Director of Evaluation and Assessment
  • Develop, distribute, collect, and analyze surveys, data, and reports
  • Conduct qualitative data analysis and provide recommendations
  • Assist with administrative tasks, such as data entry, filing, and scanning
  • Provide reception coverage and respond to inquiries from faculty, staff, and students
Requirements
  • Bachelor's Degree (foreign equivalent or higher)
  • Three (3) years of full-time experience working in an education environment
  • Experience with Microsoft Office Software and Google Docs
  • Experience with coordinating meetings, managing calendars, and taking meeting minutes
  • Preferred qualifications include Master's Degree (foreign equivalent or higher), experience with virtual meeting platforms, and proofreading and editing experience
Why Work Here

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. We offer a total rewards package that includes competitive salary, comprehensive benefits, and opportunities for professional growth and development.