Conference and Event Coordinator
3 days ago
Job Summary
The Conference and Event Coordinator will be responsible for providing planning services for Virginia Cooperative Extension's large portfolio of academic conferences, meetings, and professional development programs. This role requires a detail-oriented individual with excellent project management skills, a strong business acumen, and the ability to work collaboratively with faculty, staff, and external partners.
Key Responsibilities
- Generate program revenue to meet annual revenue targets for the unit
- Supervise one or more program planning professionals who specialize in logistics and implementation
- Work with faculty, staff, and external partners to identify needs for each program, develop a comprehensive budget plan, negotiate and secure contracts with venues and other necessary services, and establish a detailed scope of services
- Occasional travel may be required to provide local and out-of-town program support
- Occasional overnight, weekend, early morning, and late evening work may also be necessary
Requirements
- Bachelor's degree in business or a related field, or equivalent training and/or experience in business or hospitality management field
- Extensive experience in conference, meeting or event planning, preferably in a higher education setting
- Supervisory experience
- Exceptional organizational, interpersonal, and communication skills
- Experience in program budget development and management
- Ability to establish and maintain good rapport with internal and external clients
- Proven excellent sales skills with strong results
- Demonstrated leadership skills
- Strong computer competency skills and high proficiency in office/collaboration tools and applications (Microsoft Office, specifically Excel, MS Teams, and Zoom)
- Ability to handle numerous projects and details simultaneously and accurately while prioritizing according to need and schedule
- Ability to work independently and as part of a team
Preferred Qualifications
- Master's degree in a related field
- Advanced experience in project planning and budgeting in a continuing education setting
- Experience with Commonwealth of Virginia and/or university policies and procedures
- Preference may be given to individuals who have a designation of Certified Program Planner (CPP) or Certified Meeting Planner (CMP)
Pay Band
5
Appointment Type
Restricted
Salary Information
Commensurate with experience up to a budget maximum of $62,000
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