Guest Services Team Lead, Events, Smart Museum

2 weeks ago


Chicago, Illinois, United States The University of Chicago Full time
About the Role

The Guest Services Team Lead – Events is a key member of the Smart Museum team, responsible for promoting a positive visitor experience and ensuring the protection of the museum's art objects. This role manages the Guest Services team that welcomes Museum event attendees and ensures compliance with Museum visitor protocols.

Key Responsibilities
  • Act as the primary contact for event rental requests for Smart Museum staff, University of Chicago departments, and external customers.
  • Manage the Smart Museum (internal and external) event calendar to ensure proper staffing and security.
  • Ensure that event overview sheets are completed in a timely fashion to verify the key contact for the event, the event start/stop time, and proper setup is executed.
  • Support and hold Guest Services staff accountable for their areas of responsibility, including knowledge of the Museum's mission and current program offerings, safety procedures, customer service, and commitment to diversity, equity, inclusion, and accessibility.
  • Provide coaching, feedback, and performance management to staff.
  • Oversee scheduling and proactively ensure appropriate Guest Services staffing levels for daily operations as well as off-hours activities and events.
  • On the rare occasions that additional security staff is needed, oversee communication and scheduling with the University's security services contractor (Allied Universal).
  • Primarily staff front desk and gallery positions as needed to cover staff breaks.
  • Ensure compliance with Smart Museum visitor protocols, including protection of art objects and files incident reports with the Registration and Exhibitions teams as needed.
  • Implement policies and procedures within the Guest Services team to support museum service standards, enhance the visitor experience, implement assessments as directed, and establish benchmarking standards of service for the Guest Services team.
  • Maintain and update training manuals for Guest Services staff.
  • Assist Guest Services staff in responding to patron issues and questions, including calls and emails regarding events at the Smart Museum.
  • In coordination with the Exhibitions team, develop training materials and procedures for each exhibition to ensure that the Guest Services team effectively manages project-specific needs, including turning audio/visual (a/v) equipment on and off, checking regularly to ensure that a/v equipment is working properly, etc.
  • Also ensure that collateral materials are properly maintained.
  • Implement protocols for managing the visitor reservation system, attendance, and visitor information gathering, and other data as directed. Maintain necessary documentation, including museum attendance records, and regularly communicate this information to other staff.
  • Manage the day-to-day activities related to publications sales in the museum building, including training staff, managing sales functions, and tracking inventory.
  • Serve as one of the primary keyholders responsible for opening and closing the Museum during after-hours and weekend events.
  • Ensure that security procedures are followed when opening and closing the museum and galleries.
  • Respond to facilities and securities issues that arise when the Deputy Director is unavailable.
  • Work with colleagues across the Museum to support ongoing operations, including support for operations and facilities, development, public practice, registration, academic engagement, etc.
  • Provide support for the development and deployment of productions and programs.
  • May act as a liaison with the community. Present information about programs and the theatre to the public.
Requirements
  • Minimum requirements include vocational training, apprenticeships, or the equivalent experience in a related field.
  • Work experience in a related job discipline, with a minimum of 2-5 years of experience.
  • College or university degree in a related field is preferred.
  • 3 to 5 years of work experience in event management, preferably with a museum or similar guest-facing environment.
  • Background effectively managing teams working in a guest-facing environment.
  • Knowledge of museum standards.
  • Skilled with technology tools, including Windows computer environment, Microsoft Office, etc.
Preferred Competencies
  • Working knowledge of customer services standards in museums or similar environments.
  • Multitask within a fast-paced environment.
  • Excellent time management skills to stay organized and prioritize responsibilities.
  • Excellent organizational and analytical skills with strong attention to detail.
  • Comfortable with public speaking and experience writing communications, preparing and delivering presentations, trainings, and written materials.
  • Strong interpersonal skills, including demonstrated ability to foster partnership and collaboration, and to lead, manage, and motivate others.
  • A solid understanding of University and community engagement or direct experience working collaboratively with individuals from all sectors of the University community and a commitment to diversity, equity, inclusion, and accessibility.
  • Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the Smart Museum and University.
Working Conditions
  • Extended periods of stationary work.
  • Moving around the museum to attend to visitors' and colleagues' needs.
  • Moving objects up to 20 pounds.
  • Working evening and weekend shifts.
Application Documents

Resume/CV (required)

Cover Letter (preferred)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.



  • Chicago, Illinois, United States The University of Chicago Full time

    Job SummaryThe Guest Services Team Lead – Events plays a crucial role in ensuring a positive visitor experience at the Smart Museum of Art. This position is responsible for managing the Guest Services team that welcomes Museum event attendees and ensures compliance with Museum visitor protocols. The Guest Services Team Lead – Events acts as the primary...


  • Chicago, Illinois, United States Uchicago Jobs Full time

    Job SummaryThe Guest Services Team Lead – Events is responsible for promoting a positive visitor experience and ensuring the protection of the Smart Museum's art objects by managing the Guest Services team that welcomes Museum event attendees and ensures compliance with Museum visitor protocols. This role also acts as the primary contact and on-site...


  • Chicago, Illinois, United States College of Charleston Full time

    Job Title: Guest Services Team Lead, EventsJob Summary:We are seeking a highly organized and detail-oriented Guest Services Team Lead, Events to join our team at the Smart Museum. The successful candidate will be responsible for managing event rentals, coordinating with internal and external stakeholders, and ensuring seamless execution of events.Key...


  • Chicago, Illinois, United States University of Chicago Full time

    Job SummaryWe are seeking a highly skilled and experienced Guest Services Team Lead to join our team at the Smart Museum. This is a key role that requires strong leadership and management skills, as well as excellent communication and interpersonal skills.Key ResponsibilitiesManage the day-to-day activities of the Guest Services team, including scheduling,...


  • Chicago, Illinois, United States The University of Chicago Full time

    Job SummaryThe Guest Services Team Lead plays a crucial role in ensuring a positive visitor experience at the Smart Museum of Art. This position is responsible for managing the Guest Services team, which welcomes Museum guests and ensures compliance with Museum visitor protocols.This role involves managing the front-line daily operations of the Smart Museum...


  • Chicago, Illinois, United States Chicago Children's Museum Full time

    About Chicago Children's MuseumChicago Children's Museum is a leading institution dedicated to improving children's lives through innovative play and learning experiences. Our mission is to create a community where creativity, collaboration, and curiosity thrive.Job SummaryWe are seeking a highly motivated and customer-focused Seasonal Guest Services Team...


  • Chicago, Illinois, United States Griffin Museum of Science and Industry Full time

    About UsThe Griffin Museum of Science and Industry is a world-class science museum that inspires curiosity and brings science to life. Our mission is to inspire the inventive genius in everyone through our interactive exhibitions and engaging guest experiences.The JobWe are seeking a Guest Engagement Representative 1 to provide excellent customer service to...


  • Chicago, Illinois, United States Griffin Museum of Science and Industry Full time

    About UsThe Griffin Museum of Science and Industry is a world-class science museum that offers an immersive and interactive experience for guests of all ages. Our mission is to inspire curiosity and spark imagination through our exhibitions and programs.The JobWe are seeking a highly motivated and customer-focused Guest Engagement Representative to join our...


  • Chicago, Illinois, United States Chicago Children's Museum Full time

    About Chicago Children's MuseumChicago Children's Museum is committed to creating a community where play and learning connect. We strive to be a place where children and families can explore, create, and grow together.Job SummaryThe Seasonal Guest Services Team Member provides excellent customer service to our guests and members. This role is responsible for...


  • Chicago, Illinois, United States Association of Academic Museums & Galleries Full time

    Curator Job DescriptionThe Smart Museum of Art at the University of Chicago is seeking a highly skilled Curator to join its team. As a key member of the Museum's staff, the Curator will play a vital role in implementing the artistic identity and vision for the Museum.Key ResponsibilitiesDevelop and implement a dynamic schedule of exhibitions and collection...


  • Chicago, Illinois, United States Griffin Museum of Science and Industry Full time

    About the Role:The Griffin Museum of Science and Industry is seeking a highly motivated and detail-oriented individual to join our team as a Registration Representative. In this role, you will be responsible for providing exceptional guest experiences, processing registrations, and supporting various museum operations.As a Registration Representative, you...


  • Chicago, Illinois, United States Chicago Children's Museum Full time

    Museum Facilitator Job DescriptionAbout the Role:The Museum Facilitator plays a vital role in creating a highly interactive and educational learning experience for our museum visitors. This position requires excellent customer service skills, the ability to engage with children and their caregivers through play, and a commitment to upholding the museum's...

  • Security Officer

    5 days ago


    Chicago, Illinois, United States THE DUSABLE MUSEUM OF AFRICAN AMERI Full time

    Job SummaryThe Security Officer will provide security for the DuSable Black History Museum and Education Center by implementing security policies and procedures related to the protection of the museum collection, the security of museum facilities, and the safety and protection of staff and visitors.Key ResponsibilitiesProvide security for exterior of the...


  • Chicago, Illinois, United States LOL ENTERTAINMENT LLC Full time

    About the RoleWe are seeking a highly motivated and experienced Museum Supervisor to join our team at LOL Entertainment LLC. As a key member of our leadership team, you will be responsible for overseeing the daily operations of our museum, ensuring a positive and engaging experience for our guests.Key ResponsibilitiesSupervise and manage a team of staff to...


  • Chicago, Illinois, United States MUSEUM OF ICE CREAM Full time

    About UsMuseum of Ice Cream is a vibrant and inclusive brand that brings people together through immersive experiences and creative expression. Our mission is to inspire imagination, spark creativity, and foster a sense of community in all who visit our museum.About the RoleWe are seeking a highly energetic and charismatic Guest Experience Specialist to join...


  • Chicago, Illinois, United States Field Museum Full time

    Job Title: Visitor Services Lead CashierWe are seeking a highly skilled and experienced Visitor Services Lead Cashier to join our team at the Field Museum. As a key member of our Visitor Services department, you will be responsible for providing exceptional customer service, managing cash handling operations, and supporting the overall success of our...


  • Chicago, Illinois, United States The University of Chicago Full time

    Job SummaryThe University of Chicago seeks a highly skilled and experienced professional to serve as the Manager of Registration and Exhibitions for the Smart Museum of Art. This is a full-time, on-site position that reports to the Deputy Director and is responsible for overseeing all aspects of the management of the Smart Museum collection and...


  • Chicago, Illinois, United States Field Museum Full time

    Job Title: Visitor Services Lead CashierWe are seeking a highly skilled and experienced Visitor Services Lead Cashier to join our team at the Field Museum. As a key member of our Visitor Services department, you will be responsible for providing exceptional customer service, managing cash handling operations, and supporting the overall success of our public...


  • Chicago, Illinois, United States The University of Chicago Full time

    About the RoleThe University of Chicago's Smart Museum of Art is seeking a highly skilled and experienced professional to serve as the Manager of Registration and Exhibitions. This is a full-time, on-site position that reports to the Deputy Director and is responsible for overseeing all aspects of the management of the Smart Museum collection and loans.Key...


  • Chicago, Illinois, United States PRA Business Events Full time

    Job Title: Event Staff RepresentativeAt PRA Business Events, we are seeking a highly organized and detail-oriented Event Staff Representative to join our team. As an Event Staff Representative, you will be responsible for ensuring the safety, enjoyment, and satisfaction of our clients and their guests during PRA programs.Key Responsibilities:Client and Guest...