Administrative Assistant for Construction Projects
3 weeks ago
Job Overview: As a Construction Operations Coordinator, you will be responsible for supporting the day-to-day operations of our construction projects. This includes coordinating with clients, managing project schedules, and ensuring timely delivery of projects.
">Responsibilities:
">- ">
- Manage incoming calls and digital requests from clients.">
- Coordinate with project teams to ensure timely completion of projects.">
- Input client information into the customer portal and maintain accurate records.">
- Create and deliver project-related documents using construction software.">
- Update project status and job costs in the construction software.">
- Enter data and roof drawings into estimating software.">
- Process invoices and collect payments from clients.">
- Maintain accurate QuickBooks files and track supplier materials.">
- E nsure insurance companies have necessary documents throughout the project process.">
- Assist with weekly payroll and verify W-9's and COI's for subcontractors.">
- Perform additional tasks as directed to support project completion.">
Requirements:
">- ">
- High school degree or equivalent required.">
- 4+ years of experience as an administrative assistant; previous experience in construction with CRM and Xactimate software is an asset.">
- Proficient in Microsoft Office, Excel, Word, and PowerPoint.">
- Previous experience with QuickBooks is an advantage.">
- Able to work independently in a multi-office setting.">
- Ability to prioritize multiple tasks in a fast-paced environment while maintaining focus and attention to detail.">
- Strong customer service and communication skills.">
- Valid driver's license required.">
Salary Range: $55,000 - $65,000 per year based on location and experience.
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