Administrative Assistant for Construction Projects

3 weeks ago


Gainesville, Florida, United States Slap Shot Contracting Full time

Job Overview: As a Construction Operations Coordinator, you will be responsible for supporting the day-to-day operations of our construction projects. This includes coordinating with clients, managing project schedules, and ensuring timely delivery of projects.

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Responsibilities:

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  • Manage incoming calls and digital requests from clients.">
  • Coordinate with project teams to ensure timely completion of projects.">
  • Input client information into the customer portal and maintain accurate records.">
  • Create and deliver project-related documents using construction software.">
  • Update project status and job costs in the construction software.">
  • Enter data and roof drawings into estimating software.">
  • Process invoices and collect payments from clients.">
  • Maintain accurate QuickBooks files and track supplier materials.">
  • E nsure insurance companies have necessary documents throughout the project process.">
  • Assist with weekly payroll and verify W-9's and COI's for subcontractors.">
  • Perform additional tasks as directed to support project completion.">
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Requirements:

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  • High school degree or equivalent required.">
  • 4+ years of experience as an administrative assistant; previous experience in construction with CRM and Xactimate software is an asset.">
  • Proficient in Microsoft Office, Excel, Word, and PowerPoint.">
  • Previous experience with QuickBooks is an advantage.">
  • Able to work independently in a multi-office setting.">
  • Ability to prioritize multiple tasks in a fast-paced environment while maintaining focus and attention to detail.">
  • Strong customer service and communication skills.">
  • Valid driver's license required.">
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Salary Range: $55,000 - $65,000 per year based on location and experience.



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