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Office Operations Manager

2 months ago

Saint Charles, Missouri, United States St. Charles Community College Full time
Job Summary

We are seeking a highly skilled Administrative Supervisor to join our team at St. Charles Community College. The successful candidate will be responsible for overseeing the day-to-day operations of the School of Adult and Community Education, ensuring the accuracy of data entry and reporting, and providing administrative support to the Dean and staff.

Key Responsibilities
  • Serve as a supervisor of staff members in the School of Adult and Community Education, providing guidance and support in customer service, problem resolution, and administrative tasks.
  • Assist in monitoring expenditures of departmental budget and ensure compliance with college policy and external reporting agencies.
  • Oversee the preparation and distribution of documents, mail distribution, office supply ordering and inventory, equipment monitoring, calendar management, and travel management.
  • Provide administrative support to the Dean and staff, including scribing meeting minutes, proofreading tables and documents, and similar tasks.
  • Assist in organizing and maintaining electronic filing systems, report maintenance and tracking, including data entry duties relating to AEL student enrollment, testing, and performance indicators.
  • Collaborate with school staff to monitor proper allocation of school resources and ensure compliance with college policy and external reporting agencies.
  • Oversee local, state, and federal documentation, including tracking attendance, monitoring testing and assessment, and maintenance of electronic and paper student and program records.
Requirements
  • Associate's degree (A.A.) or equivalent from two-year college or technical school; or six months or more related experience and/or training; or equivalent combination of education and experience required.
  • Three or more years office administrative experience and a Bachelor's degree preferred.