Administrative and Field Operations Support Specialist
1 week ago
We are seeking a committed Administrative and Field Operations Support Specialist to be part of our office team. This position is essential for managing various clerical responsibilities that bolster the functionality of our construction firm, which is dedicated to developing new residential properties.
The successful candidate will demonstrate exceptional organizational capabilities, effective time management skills, and the ability to work autonomously. By proficiently handling administrative tasks, you will significantly contribute to the optimization of our operational workflows.
Key Responsibilities
- Manage and route incoming phone calls and emails, as well as oversee written communications
- Gather necessary documentation such as licenses, insurance certificates, and W-9 forms from subcontractors
- Systematically organize and archive invoices
- Facilitate communication with suppliers and subcontractors regarding payments and contract releases
- Assist with Accounts Payable functions
- Oversee online permit applications, service scheduling, and related processes
- Engage effectively with project stakeholders as needed
Qualifications
- Proficient in Microsoft Office applications
- Basic knowledge of construction industry standards and practices
- Ability to uphold confidentiality and demonstrate discretion
- Strong analytical and problem-solving abilities
- Willingness to learn and adapt to new skills
- Excellent verbal and written communication skills
- Exceptional organizational and time management abilities
- Detail-oriented with a strong focus on resolving issues
- Familiarity with office management systems and procedures
- High School diploma and relevant college education
About L.A. Build Corp
L.A. Build Corp specializes in providing comprehensive general construction services, with a strong emphasis on delivering high-quality and luxury residential projects. We are dedicated to excellence in the construction industry and the creation of outstanding homes.
-
Administrative Support Specialists
2 weeks ago
Los Angeles, California, United States Courseadvisor Full timeOverview of Administrative Support SpecialistsAdministrative support specialists encompass a broad range of office and clerical roles that are not specifically categorized. These professionals play a vital role in ensuring the smooth operation of various business functions.Career OpportunitiesIn recent years, the demand for administrative support specialists...
-
Administrative Support Specialist
4 days ago
Los Angeles, California, United States LH Global Consulting Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at LH Global Consulting.Key Responsibilities:Administrative Support: Provide administrative assistance to our team members, including preparing correspondences, reports, and presentations.Scheduling and Coordination: Plan and schedule...
-
Administrative Support Specialist
1 week ago
Los Angeles, California, United States Northwestern Mutual Woodland Hills Full timeAdministrative Support Specialist at Northwestern MutualWe are in search of a committed administrative support specialist to enhance our operations at Northwestern Mutual. The successful candidate will play a crucial role in maintaining client satisfaction, organizing corporate events and schedules, and managing promotional initiatives. If you possess...
-
Administrative Support Specialist
2 days ago
Los Angeles, California, United States JobRialto Full timeAbout the Role:JobRialto is seeking a highly skilled and experienced Administrative Support Specialist to join our team in the Information Services Department. As an Administrative Support Specialist, you will provide critical support to our I.S. Directors, ensuring the smooth operation of our administrative functions.Key Responsibilities:Provide...
-
Healthcare Administrative Support Specialist
1 week ago
Los Angeles, California, United States Specialty Medical Office Full timeJob OverviewWe are looking for a Healthcare Administrative Support Specialist to play a crucial role in our operations. This position involves providing essential support to enhance patient services.Key Responsibilities:Prepare and organize treatment areas for patient appointmentsEscort patients to examination rooms and ready them for...
-
Administrative Support Specialist
5 days ago
Los Angeles, California, United States REAGAN GOLD GROUP LLC Full timeJob SummaryWe are seeking a highly organized and proactive Administrative Support Specialist to provide comprehensive administrative support to ensure the efficient operation of our office at REAGAN GOLD GROUP LLC.Key Responsibilities:Administrative Tasks: Perform general administrative duties, including managing office supplies, scheduling meetings, and...
-
Administrative Support Specialist
7 days ago
Los Angeles, California, United States PIH Health Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at PIH Health. As a key member of our Food & Nutrition Services department, you will provide critical support to our Manager and staff, ensuring the efficient operation of our department.Key ResponsibilitiesProvide administrative support to the...
-
Administrative Support Specialist
2 weeks ago
Los Angeles, California, United States Providence Financial and Insurance Services, Inc. Full timePosition Overview: Administrative Support SpecialistFront Desk Responsibilities: Manage incoming communications and provide assistance to clients and colleagues.Essential Skills: Exceptional organizational abilities and adept at handling multiple tasks simultaneously.Experience: Background in finance or insurance is advantageous but not...
-
Administrative Support Specialist
2 weeks ago
Los Angeles, California, United States Tarzana Treatment Centers Full timePosition OverviewWe are seeking a dedicated Administrative Support Specialist to join our team. This full-time role is essential in ensuring smooth operations within our organization.Key ResponsibilitiesAssist with onboarding processes and documentation for new employees.Coordinate new hire appointments and manage scheduling to maintain adequate staff...
-
Administrative Support Specialist
4 days ago
Los Angeles, California, United States JobRialto Full timeAbout the Role:JobRialto is seeking a highly skilled and experienced Administrative Support Specialist to provide exceptional support to our I.S. Directors in the Information Services Department.Key Responsibilities:Provide administrative support to senior management, including scheduling complex meetings and coordinating with other departments and external...
-
Administrative Support Specialist
4 days ago
Los Angeles, California, United States Horizon Media Full timeJob Title: Administrative Support SpecialistAbout Us:Horizon Media is a leading marketing and advertising firm founded in 1989 by Bill Koenigsberg. We are headquartered in New York City, with offices in Los Angeles and Toronto. Our company is recognized for its innovative approach to client service and its commitment to creating a culture of belonging.Job...
-
Administrative Support Specialist
2 weeks ago
Los Angeles, California, United States Pacific Coast Regional Corp Full timeTitle: Administrative Support Specialist EOE Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.About the Organization:The primary...
-
Administrative Support Specialist
2 weeks ago
Los Angeles, California, United States Psyche Registry Services Full timeCompany OverviewPsyche Registry Services is dedicated to providing exceptional support for individuals facing mental and cognitive challenges. We are seeking a committed professional to join our team.Position OverviewThis full-time, on-site position for an Administrative Support Specialist involves a variety of clerical responsibilities. The successful...
-
Field Operations Specialist
20 hours ago
Los Angeles, California, United States Actalent Full timeAbout the RoleWe are seeking a highly skilled Field Operations Specialist to join our team at Actalent. As a key member of our project delivery team, you will be responsible for providing technical expertise and support to our clients in the railway industry.Key ResponsibilitiesProvide technical guidance and support to project teams on railway systems and...
-
Los Angeles, California, United States Heluna Health Full timeAdministrative Support Specialist, Interim Housing Outreach ProgramHeluna Health is a dedicated program office within the Health Services Administration, operating under the Los Angeles County Department of Health Services. Our mission is to address homelessness in the county, aligning with the recommendations of the Los Angeles County Homeless Initiative....
-
Administrative Support Specialist
2 weeks ago
Los Angeles, California, United States PIH Health Full timeJob Title: Administrative Support AssistantAs a key member of the Food & Nutrition Services team at PIH Health, you will provide administrative support to the Manager and staff, ensuring seamless operations and collaboration with internal and external team members.PIH Health is a respected non-profit healthcare network serving millions of residents in the...
-
Clinical Administrative Support Specialist
2 weeks ago
Los Angeles, California, United States UCLA Health Full timePosition OverviewRole SummaryIn collaboration with the nursing leadership, the Clinical Administrative Support Specialist plays a vital role in facilitating patient care processes. This position involves assisting patients throughout their admission, transfer, and discharge phases, ensuring their personal hygiene and comfort are prioritized. The specialist...
-
Administrative Support Specialist
2 days ago
East Los Angeles, California, United States Reliable Resources Agency Full timeWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Reliable Resources Agency. As an Administrative Support Specialist, you will play a crucial role in supporting the day-to-day operations of our office and ensuring the smooth functioning of our business.Key Responsibilities:Provide Administrative...
-
Administrative Support Specialist
1 week ago
Los Angeles, California, United States Pacific Liberty Law Full timePosition OverviewWe are looking for a dedicated Administrative Support Specialist to assist our team in providing exceptional service to our clients.Key ResponsibilitiesProvide administrative assistance to case managers.Manage incoming communications and direct them appropriately.Maintain organized records and documentation.Facilitate scheduling and...
-
Field Operations Specialist
5 days ago
Los Angeles, California, United States LHH Recruitment Solutions Full timeJob Title: Field Operations SpecialistJob Summary:We are seeking a highly skilled and experienced Field Operations Specialist to join our team at LHH Recruitment Solutions. This role involves extensive travel throughout the United States to provide IT support and maintenance at various office locations. The ideal candidate will have prior experience working...