Procurement Specialist

1 week ago


Denver, Colorado, United States CoreSite Full time
Job Summary

We are seeking a highly skilled Contract Administrator to join our team at CoreSite. The successful candidate will be responsible for supporting the development and operation of new and existing data centers by processing contracts and purchase orders with third-party partners, managing indirect procurement vendors, and ensuring adherence to procurement processes and compliance best practices.

Key Responsibilities
  • Contract Management: Review and process contracts and purchase orders with third-party partners, ensuring accuracy and completeness.
  • Procurement Support: Manage indirect procurement vendors, including reviewing lien waivers and collaborating with contractors and vendors to ensure compliance with company standards.
  • Procurement Process Management: Oversee the purchasing card program, including user management and monthly accounting processes.
  • Issue Resolution: Identify and resolve issues related to contracts, purchase orders, lien waivers, and import document requirements, working closely with Accounting, Accounts Payable, Legal, Facilities, and Construction departments.
  • Purchase Order Management: Validate and process purchase orders in the system on a timely basis.
  • Vendor Onboarding: Facilitate and manage the new vendor onboarding process, including requesting W-9s, gathering vendor information, and conducting background checks.
  • Certificate of Insurance Management: Verify that all Certificate of Insurance (COI) documents from vendors meet company requirements and are up-to-date before vendors perform services at any CoreSite location.
  • Tax Compliance: Work closely with CoreSite's Tax Manager and Accounts Payable team to ensure that contractor and vendor contracts, along with related purchase orders, include the appropriate state and local tax requirements.
  • Supplier Diversity: Manage the identification of Supplier Diversity designations and partner with the Director of Procurement to support Supplier Diversity initiatives.
  • Procurement Process Improvement: Support the implementation of Contract Lifecycle Management (CLM) and facilitate the vendor score card process by soliciting feedback from major stakeholders, compiling it into a digestible format for vendor presentations, and analyzing performance trends over previous years for Supplier Business Reviews.
Requirements
  • Education and Experience: 2-5 years' experience as a Contract/Procurement Administrator preferred, with a Bachelor's degree in a related field preferred.
  • Skills and Abilities: Hands-on, self-starter with excellent listening, written, verbal, organizational, and interpersonal skills, with the ability to quickly learn systems like ERP systems and proficiency with Microsoft Office software.
  • Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job, with reasonable accommodations made to enable individuals with disabilities to perform the essential functions.


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