Accounting and Invoicing Coordinator
3 weeks ago
We are seeking a skilled Accounting and Invoicing Coordinator to join our team at Wilson Elser. As an E-Billing Administrator, you will be responsible for executing electronic submissions of client invoices, troubleshooting issues, and maintaining internal databases of e-billed clients.
About the RoleThis is an exciting opportunity for a motivated professional looking for a long-term fit where you can grow in a role and be valued and empowered. You will work closely with attorneys, clients, and administrative staff to resolve issues and ensure compliance with client e-billing requirements.
Responsibilities- Execute electronic submission of client invoices via various e-billing middleware systems
- Identify, troubleshoot, and resolve issues that arise during the invoice submission process
- Coordinate with attorneys, clients, and administrative staff for resolution and maintenance tasks associated with client e-billing requirements
- Clearly communicate escalated issues as needed to Supervisor, Manager, and Director
- Professionally liaise with team members, attorneys, and upper management
- Track statuses of submitted invoices to ensure payment from client
- Maintain internal database of e-billed clients and their compliance requirements
- Document and update reference materials for all aspects of the e-billing process as necessary
- Assist with partner and client inquiries in a timely manner
- Provide updates and financial analysis to attorneys, clients, and administrative staff as requested
- Participate in firm-wide and departmental projects and initiatives
- Perform other duties as assigned
- 1+ years of e-billing experience within a corporate law department or law firm
- Experience with BillBlast and/or Aderant a plus
- Knowledge of legal billing and Middleware systems a plus (i.e., Legal Exchange, TyMetrix 360, Legal-X, Serengeti/Legal Tracker)
- Knowledge of various Legal Electronic Data Exchange Standard (LEDES) billing formats a plus
- Proficiency with Windows-based software and Microsoft Word, Excel, and Outlook
- Strong reading comprehension, analytical, and problem-solving skills
- Ability to exercise proper judgment
- Ability to produce detailed and accurate work products
- Ability to organize and prioritize work in a fast-paced and high-volume environment to meet deadlines and daily requirements
- Ability to communicate clearly and effectively, both orally and in writing, with attorneys, staff, vendors, and clients
- Ability to provide quality client service to both internal and external contacts regarding matters of a routine nature
- Ability to identify issues and oversee the execution of resourceful solutions
- Willingness to learn and develop new skills
Wilson Elser is a full-service and leading defense litigation law firm that serves our clients with more than 1100 attorneys across 44 offices in the United States. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 43rd in The National Law Journal's survey of the nation's largest law firms.
We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation, or any other characteristic protected by the law.
-
Account Provisioning Coordinator
2 weeks ago
White Plains, New York, United States Skadden Arps Full timeAbout UsSkadden Arps Slate Meagher & Flom LLP is a leading global law firm dedicated to delivering exceptional results for our clients. With over 50 practices and 21 offices worldwide, we are recognized for our expertise in complex transactions, litigation/controversy issues, and regulatory matters.Salary RangeThe estimated annual salary for this Network...
-
Accounting and Analysis Professional
2 weeks ago
White Plains, New York, United States Wilson Elser Full timeAbout the PositionWilson Elser is seeking a motivated and detail-oriented Revenue Team Analyst to join our team in White Plains, NY. As a key member of our finance department, you will be responsible for producing written documents, reviewing and reconciling payment histories, and calculating percentages of invoice amounts.The ideal candidate will have a...
-
Office Coordinator
2 weeks ago
White Plains, New York, United States Reimagined Parking Full timeAbout the RoleWe are seeking an experienced Office Coordinator to join our team in White Plains. As an Office Coordinator, you will be responsible for providing administrative support to various departments, including greeting and assisting visitors, completing assigned projects, filing and record-keeping, and general office correspondence.Job...
-
Electronic Billings Coordinator
1 week ago
White Plains, New York, United States Wilson Elser - Business & Legal Professionals Full timeWe are seeking an experienced E-Billing Administrator to join our team in White Plains. The successful candidate will be responsible for managing the e-billing process, including bill submission, follow-up on rejected items, and acceptance tracking.Responsibilities and RequirementsManage electronic submissions of client invoices via various e-billing...
-
Financial Operations Supervisor
1 month ago
White Plains, New York, United States Creative Financial Staffing Full timeAbout Our Client & Opportunity:This role, based in White Plains, NY, is an Accounts Payable Supervisor position with a reputable management firm that is expanding through acquisition activity. The estimated salary for this position is $95,000 to $115,000 per year.Job Summary:The AP Supervisor will be responsible for training and overseeing employees involved...
-
Electronic Payment Coordinator
2 weeks ago
White Plains, New York, United States Wilson Elser Full timeKey ResponsibilitiesThe E-Billing Administrator will be responsible for managing the e-billing process, including submitting client invoices electronically, troubleshooting and resolving issues, and maintaining internal databases of e-billed clients and their compliance requirements.We offer a competitive salary range of $50,000 - $70,000 USD per annum,...
-
E-Billing Specialist
2 weeks ago
White Plains, New York, United States Wilson Elser Full timeJob OverviewWilson Elser is a leading defense litigation law firm seeking an E-Billing Administrator to oversee key phases of the e-billing process. This exciting role offers growth and learning opportunities for a motivated professional.The ideal candidate will be responsible for executing electronic submission of client invoices via various e-billing...
-
Contract and Billing Data Specialist
2 weeks ago
White Plains, New York, United States Miller Proctor Nickolas, Inc. Full timeJob Summary:We are seeking an experienced Service Contract and Billing Assistant to join our team at Miller Proctor Nickolas, Inc. As a key member of our Aftersales Department, you'll be responsible for managing customer relationships, processing invoices, and resolving billing disputes.Key Responsibilities:Manage customer accounts, including data entry and...
-
Mental Health Program Coordinator
1 week ago
White Plains, New York, United States COGNITIVE AND BEHAVIORAL CONSULTANTS, LLP Full timeAbout Cognitive Behavioral Consultants, LLPCognitive Behavioral Consultants, LLP is a leading mental health organization committed to delivering high-quality psychological care to children, adolescents, adults, couples, and families. Our mission is twofold:To create lasting, positive change for our clients through personalized treatment plans.To train and...
-
Calendaring Department Coordinator
1 week ago
White Plains, New York, United States Wilson Elser Full timeCompany OverviewWilson Elser is a full-service law firm dedicated to serving our clients' needs through our expertise in insurance defense and corporate/transactional law. With over 44 offices across the United States, we have established ourselves as a leader in the industry.Our firm is committed to creating a work environment free of barriers and bias...
-
NY AP Clerk Finance Position
2 weeks ago
White Plains, New York, United States Creative Financial Staffing Full timeAbout the JobCreative Financial Staffing has partnered with a leading food distribution company to fill an Accounts Payable Clerk position in New York. In this role, you will work closely with the Accounting team to process vendor invoices and employee reimbursements, maintain accurate records, and ensure timely payments. You will also be responsible for...
-
NY Payroll Coordinator
2 weeks ago
White Plains, New York, United States Creative Financial Staffing Full timeCreative Financial Staffing is seeking a skilled NY Payroll Coordinator to manage our payroll operations.The ideal candidate will have at least one year of experience in payroll or human resources, proficiency in payroll software and Microsoft Excel, and knowledge of relevant regulations and tax laws.Key Responsibilities:Process payroll accurately and...
-
Leadership Development Coordinator
1 week ago
White Plains, New York, United States Atomic Promotions Inc Full time**Job Overview:**We are seeking a Leadership Development Coordinator to join our team at Atomic Promotions Inc. As a key member of our sales and customer service team, you will be responsible for leading by example and executing outreach and sales initiatives to expand our customer base.**Key Responsibilities:**Analyze competitor marketing and sales...
-
Revenue Management Analyst
2 weeks ago
White Plains, New York, United States Wilson Elser Full timeAbout the RoleWe are seeking a highly skilled Revenue Team Analyst to join our team in White Plains, NY. As a key member of our finance department, you will be responsible for producing written documents, reviewing and reconciling payment histories, and calculating percentages of invoice amounts.The ideal candidate will have a strong understanding of...
-
Financial Operations Specialist
1 week ago
White Plains, New York, United States Wilson Elser Full timeAbout Our FirmAt Wilson Elser, we value teamwork, collaboration, and innovation. We are committed to attracting and retaining professionals who share our values and are passionate about delivering exceptional results.We are seeking a highly skilled Revenue Team Analyst to join our team in White Plains, NY. As a key member of our finance department, you will...
-
Supply Chain Management Specialist
2 weeks ago
White Plains, New York, United States Interoceanic Full timeAbout the RoleWe are looking for a highly skilled Supply Chain Management Specialist to join our team at Interoceanic Corporation.This is an exciting opportunity to work with a diverse range of products and stakeholders, and to contribute to the growth and success of our organization.Key AccountabilitiesManage and support our big box retail operations,...
-
White Plains, New York, United States Miller Proctor Nickolas, Inc. Full timeAbout Us:Miller Proctor Nickolas, Inc. has been a trusted name in the HVAC industry for decades. Our staff averages 20 years of experience, and we take pride in providing exceptional customer service.Job Description:The Service Contract and Billing Assistant will play a crucial role in managing customer relationships and ensuring seamless operations. This...
-
Revenue Growth Specialist
3 weeks ago
White Plains, New York, United States Wilson Elser - Business & Legal Professionals Full timeWe are seeking a skilled Financial Analysis Expert to join our team at Wilson Elser - Business & Legal Professionals. In this role, you will be responsible for analyzing financial data, producing written reports, and communicating with stakeholders.About the RoleThis is a full-time, on-site position that requires strong analytical skills and attention to...
-
Electronic Billing Specialist
2 weeks ago
White Plains, New York, United States Wilson Elser Full timeAt Wilson Elser, we are seeking a highly skilled Electronic Billing Specialist to join our team. As an E-Billing Administrator, you will be responsible for key phases of the e-billing process, including bill submission, follow-up on rejected items, and acceptance tracking.About the RoleThis is an exciting opportunity for a motivated professional looking for...
-
White Plains, New York, United States New York Power Authority Full timeAbout the Role:We are seeking a highly skilled Decarbonization and Clean Energy Project Specialist to join our team at the New York Power Authority. As a key member of our operations support services department, you will be responsible for implementing decarbonization, energy efficiency, and clean energy technology projects at NYPA customer sites.This role...