HRIS/Payroll Specialist

2 days ago

Dallas, Texas, United States Spot On Talent Full time
Job Title: HRIS/Payroll Specialist

A leading independent school in Dallas is seeking a part-time HRIS/Payroll Specialist to adeptly analyze, maintain, and evaluate the Human Resource Information System (HRIS) and process semi-monthly Payroll.

This role includes auditing system performance, end-user activities, data integrity, and communicating with IT and third-party vendors to resolve any issues. The ideal candidate will offer system expertise, ensuring thorough setup and training for employees, and will coordinate all HRIS-related processes encompassing Applicant Tracking, New Hire Onboarding Compliance, Benefits, Performance Management, and Payroll workflows.

Key Responsibilities:
  • Payroll Management: Process semi-monthly payroll, update payroll records, ensure timesheets are completed and approved, and resolve payroll discrepancies.
  • HRIS Administration: Serve as an HRIS subject matter authority, identifying and resolving data integrity issues while providing end-user support and training.
  • Data Integrity: Conduct internal audits and analyze data flows to identify process improvement opportunities.
  • Third-Party Coordination: Prepare and collaborate with third-party vendors for bulk data uploads related to Benefit Open Enrollment, merit increases, and other projects.
  • Compliance and Records: Perform pre-employment background checks, process onboarding compliance-documentation, and establish/maintain personnel records, files, and reports.
  • Benefits Administration: Oversee day-to-day benefits plans, including enrollment, billing, claims disputes, and employee communication. Assist with annual open enrollment and support 403b and cafeteria plan non-discrimination testing.
  • PTO and Leave Management: Oversee paid time off and all leave programs (e.g., FMLA), Handle worker's compensation and unemployment claims.
  • Termination Processes: Process terminations, including associated forms, reports, records, and COBRA administration.
  • Training and Communication: Train new hires and employees on benefit plans and communicate with benefit providers as necessary.
Additional Responsibilities:
  • Collaborate on internal and external audits, recommend corrective actions, and implement approved changes.
  • Review requests for system improvements. Participate in testing HRIS implementations and improvement projects.
  • Enroll employees in and supervise trainings and certifications.
  • Order and post workplace compliance posters, ensuring documentation is up-to-date.
Qualifications:
  • Authorization to work in the U.S. with verification documents.
  • Successful completion of Criminal Background Checks, reference checks, and Drug Testing.
  • Bachelor's degree in a related field or 7+ years of equivalent experience.
  • Minimum of 3 years processing payroll in an enterprise HRIS/payroll system.
  • Outstanding communication (both verbal and written) and interpersonal skills.
  • Proficiency in Microsoft Excel.
  • Effective problem-solving abilities.
  • Strong initiative, multi-tasking capability, good judgment, and minimal need for supervision.
  • Ability to handle confidential information with integrity and discretion, maintaining compliance with information security and privacy policies.
  • 2+ years of experience with Paycom Payroll/HRIS similar enterprise Payroll/HRIS system required.
Work Environment:

This position follows HR standard processes and HRIS procedures with minimal direction but requires collaboration with the Controller for deviations from standard procedures. The role is part-time and tailored for HRIS/Payroll professionals seeking flexibility while contributing significantly to the school's HR operations.

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

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