Administrative Manager

12 hours ago


West Bloomfield Township, Michigan, United States Dunkin' Full time
Job Summary

As an Administrative Manager at Dunkin', you will be responsible for overseeing the work of all office employees to ensure they work productively and efficiently while meeting company standards and deadlines. You will create an office budget and ensure all employees adhere to the requirements. Additionally, you will manage office inventory and supplies, order new stationery, furniture, appliances, and electronics as needed. You will also create and manage monthly expense reports by location, manage accounts payable/receivable, expense control procedures, including bank reconciliation, cash receipts, finance charges, invoicing, purchasing, inventory verifications, chargebacks, and preparation of daily bank deposits. Furthermore, you will track all employee training requirements for new hires and current employees by sending out weekly reports. You will also obtain and verify all new employment records are properly filled out and onboard all new employees on ADP on time. You will track all PTO, sick leave, and other time off employees. You will be the liaison between employees and payroll manager regarding any payroll-related questions. You will create and maintain a document of all maintenance-related requests, fixes, equipment orders, etc. You will assist when new projects during construction and opening phases. You will answer the phone at a reception desk or in a specific department and transfer calls as needed. You will sort and deliver incoming mail and collect and send outgoing mail. You will create documents, maintain databases, and send memos and emails. You will make logistical arrangements for meetings or conferences, including booking travel, making reservations, or organizing rentals. You will run errands and make deliveries around the office or to external parties. You will collect, file, and organize office documents, such as reports and confidential records. You will manage digital document filing, including encrypted documents and email correspondence. You will prepare or process invoices or estimates. You will package and ship company materials. You will assist with the airport badging process (EWR, LGA, JFK). You will keep up-to-date records of the tenant cloud to ensure all rent is collected and received on time.

Requirements

3 years of experience
Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook, One note, etc.)
Proficient in ADP
Fluent in English
Driving license
Organizational skills
Excellent communication abilities, including speaking, writing and active listening
Effective organization and time management skills, like prioritization, multitasking, and planning
Great customer service skills, including a personable and positive attitude
High typing speed and accuracy
Good computer skills, including basic troubleshooting and using word processing, spreadsheet, presentation, and email software applications
Problem-solving, critical thinking, and decision-making abilities
Ability to work independently with little-to-no supervision
Keen attention to detail
Comfortable in a fast-paced environment
High School diploma or equivalent
Must be able to pass beginner to intermediate level excel test

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