Administrative Support Specialist

2 hours ago


West Bloomfield Township, Michigan, United States IntePros Full time
Job Summary

We are seeking an experienced Administrative Specialist to join our team at IntePros. The successful candidate will provide administrative support to our staff and management in a Branch office, performing a variety of tasks to ensure the smooth operation of the office.

Key Responsibilities
  • Assist staff and Manager with assigned administrative tasks
  • Schedule and organize business and time-sensitive office activities
  • Act as liaison with travel and car rental agencies
  • Assist with coordination of employee functions and events
  • Type and layout general correspondence, memos, charts, tables, graphs, business plans, reports and documents
  • Organize and prioritize information and calls; create logs and databases
  • Word process and assemble proposals and reports to meet project deadlines
  • Assist in processing timesheets, expense reports, etc.
  • Maintain Branch Library, Library database and Marketing database
  • Take necessary action in the event of an emergency
  • Maintain office supply and office furniture and equipment inventory and maintenance
  • Place service calls for all branch equipment repair and maintenance
  • Set up, manage and inventory the office's off-site storage, copier repair services, and recycle program
  • Act as point of contact for vendors for office and field supplies
  • Act as liaison between branch personnel and property management firm for maintenance of office space
  • Receive and respond to requests for assistance from Branch and Corporate Managers and staff
  • Assist Manager with training new support staff
  • Assist with receptionist duties as needed
  • Run routine errands when needed
Requirements
  • Graduation from an accredited high school or GED and a minimum of two (2) to three (3) years of administrative experience
  • Must type a minimum of 40 to 50 wpm, accurately
  • Experience with word processing equipment, software, and other business equipment
  • Ability to read and comprehend simple instructions, correspondence and memos
  • Ability to write simple correspondence and effectively present information in one-on-one and small group situations
  • Ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals
Working Conditions

Employees in this position will work in the office, and will be exposed to moderate noise. Employees in this position will be required to drive on company business.



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