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Office Assistant

2 months ago

Decatur, Illinois, United States DeKalb County Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Assistant to join our team at DeKalb County. The successful candidate will provide administrative support to our department, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Provide exceptional customer service to the public, responding to inquiries and resolving issues in a professional and courteous manner.
  • Manage and maintain accurate records, files, and databases, ensuring confidentiality and security.
  • Perform data entry tasks, including typing, scanning, and verifying accuracy.
  • Operate office equipment, such as fax machines, copiers, and printers, ensuring efficient use and maintenance.
  • Assist with mail and package distribution, including sorting, organizing, and delivering mail to the appropriate personnel.
  • Provide administrative support to department staff, including preparing reports, documents, and presentations.
  • Monitor and maintain office supplies, ensuring adequate stock levels and ordering replacements as needed.
  • Perform other administrative tasks as assigned by management.
Requirements
  • High school diploma or equivalent required; experience in clerical or customer service work preferred.
  • Excellent communication and interpersonal skills, with the ability to work effectively with diverse groups.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Proficiency in Microsoft Office, including Word, Excel, and Outlook.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
What We Offer

DeKalb County offers a competitive salary and benefits package, including health insurance, retirement plan, and paid time off. We are an equal opportunity employer and welcome applications from diverse candidates.