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Facilities Operations Specialist

2 months ago

Wilmington, Delaware, United States University of Delaware Full time
Pay Grade: 30E

Position Overview:

Delaware Innovation Space (DISI) is a prominent non-profit organization dedicated to fostering entrepreneurial growth for scientific startups, supported by the University of Delaware, the State of Delaware, and DuPont. DISI is in search of a Facilities Operations Specialist who is dedicated to delivering exceptional service and communication with a diverse range of stakeholders.

Under the guidance of DISI's leadership team, the Facilities Operations Specialist will oversee the daily management of a 130,000 square foot scientific facility, ensuring optimal support for client research and business functions while collaborating closely with the Laboratory Coordinator. Key responsibilities encompass enhancing the operational efficiency and maintenance of the facility's infrastructure, executing facility upgrades, promoting best practices in training, safety, and operational uptime, and maintaining proactive communication with stakeholders.

The Facilities Operations Specialist will be seconded from the University of Delaware to DISI, participating in the leadership team and receiving daily operational guidance from the Operations Director, along with strategic direction from the CEO/President of DISI.

Key Responsibilities:
  • Support the assessment of building conditions and daily operational needs, engaging contractors and site personnel to ensure reliable operations.
  • Manage a complex laboratory and collaboration space, ensuring the quality and safety of lab facilities, equipment, and supplies.
  • Coordinate procurement of materials and oversee third-party contractors to fulfill maintenance and service requests.
  • Effectively communicate the status of facility work requests to both internal and external stakeholders.
  • Collaborate with clients to address specific facility requirements for equipment installation and transitions.
  • Develop training and safety documentation to ensure the efficient operation of facility equipment.
  • Train and supervise clients on lab safety and waste management practices.
  • Act as a resource for clients and staff in specialized areas, providing necessary guidance.
  • Oversee vendor relationships to facilitate third-party engagements.
  • Work closely with clients to swiftly address research requirements.
  • Coordinate general building activities and the flow of materials throughout the facility.
  • Perform other job-related duties as assigned.
Qualifications:
  • Bachelor's degree in a relevant field and four years of related experience, or an equivalent combination of education and experience.
  • Experience in managing complex building and laboratory systems.
  • Ability to effectively operate in diverse technology laboratories with a foundational understanding of chemistry and biotechnology.
  • Experience in establishing various lab environments, including handling high-pressure gases and cryogens.
  • Familiarity with IT systems and network protocols.
  • Knowledge of laboratory safety systems, protocols, and procedures.
  • Willingness to work in a multi-faceted environment, including daily facility operations.
  • Strong attention to detail and commitment to task completion.
  • Collaborative team player with excellent communication skills.
  • Outstanding interpersonal, written communication, and analytical abilities.
  • Strong affinity for scientists, innovators, and entrepreneurs.
  • Ability to translate client needs into actionable facility work orders efficiently.
  • Demonstrates understanding and consideration of diverse identities, cultures, and backgrounds.
  • Committed to fostering a workplace culture of belonging, celebrating diversity, and prioritizing equity.
Special Requirements:
  • Ability to stand for extended periods.
  • Occasional lifting, pushing, or pulling of moderately heavy objects (up to 40 pounds) may be required.
Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware is committed to maintaining a workplace free from discrimination based on race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status, or any other characteristic protected by applicable law.