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Financial Operations Manager

2 months ago

Tallahassee, United States OPSPro Full time

Position Overview:

OPSPro is dedicated to delivering compliance and operational support to small businesses and government contractors, focusing on Accounting, Payroll, HR, Contracting, and IT services.

The Financial Operations Manager role is a full-time, fully remote opportunity.

This position encompasses all aspects of financial reporting, adherence to GAAP standards, government contract accounting, and the management of intricate projects within a dynamic General Accounting framework for diverse clients across multiple sectors.

The role necessitates overseeing department personnel and managing team and client project tasks to guarantee that responsibilities are effectively distributed and completed promptly and accurately.


Key Responsibilities:
Reasonable accommodations may be provided to enable individuals with disabilities to fulfill the essential functions of this role.

Leadership of Internal Accounting Team:
Directs results-oriented project teams.
Organizes team roles and assesses employee performance.
Enhances staff capabilities by recruiting, selecting, orienting, and training new employees.
Offers personalized coaching and mentoring to team members.
Implements departmental training initiatives, including weekly team development sessions.
Facilitates weekly team meetings.
Oversees departmental workflow to ensure responsibilities are effectively allocated and completed in a timely and precise manner.

Establishes objectives, identifies and evaluates trends and options, selects a course of action, and assesses outcomes of departmental tasks and workflows for ongoing enhancement.

Contributes to achieving company-defined objectives by providing forecasting, maintaining a departmental budget, analyzing variances, and initiating corrective measures.
Responds to inquiries from executive or management teams regarding departmental financial outcomes and special reporting requests.

Acts as the team resource for government contract accounting, GAAP, DCAA, and FAR standards and regulations, providing guidance to the internal team as necessary, along with expertise in all client consulting areas.

Undertakes additional duties and special projects as assigned.

Multi-client Consulting:
Upholds quality customer service standards and resolves customer service challenges.

Ensures the integrity of financial systems and the maintenance of accounts and records in areas such as assets, liabilities, equity, income, and expenses in accordance with GAAP.

Comprehends FAR and DCAA cost allocation requirements to guarantee that costs are assigned in line with appropriate accounting standards and guidelines.

Ensures financial deadlines are met for month-end, quarter-end, and year-end financial closings, including project reporting requirements.
Analyzes financial statements and engages with clients to present completed analyses and recommendations.

Reviews contracts and contract modifications concerning accounting and project setups of the system and client recommendations.

Supports budgeting and forecasting activities.
Facilitates cash flow activities.
Responds to client inquiries regarding financial results and special reporting requests.
Undertakes additional duties and special projects as assigned.

Qualifications:
Bachelor's degree in accounting or a related field.
10+ years of management experience, ideally in a multi-business consulting context.
Openness to learning various accounting systems; advanced system knowledge is advantageous (e.g., Procas, Unanet, Costpoint, QuickBooks).
Familiarity with the Federal Acquisition Regulations (FAR), Defense Contract Audit Agency (DCAA), and the Federal Travel Regulations (FTR).
Proven knowledge of government contract funding and invoicing.
Must be proficient with PCs and thrive in a fast-paced environment.
Advanced Microsoft Excel skills (e.g., Pivot tables, VLOOKUP).
Proficient in other Microsoft products (Teams, Outlook, Word, and SharePoint).
Experience managing multiple projects and clients successfully.
Detail-oriented with strong organizational, time management, delegation, and prioritization skills.
Planning and project development capabilities.
Excellent communication skills.
Creative problem-solving abilities.

Preferred Qualifications:
CPA or other state licensure.
Advanced degree in accounting, finance, management, or a related field.
Certification in an accounting system (e.g., Unanet, Costpoint, QuickBooks).

Benefits:
Medical, Dental & Vision

FSA

HSA
Life Insurance
401k

PTO
Education Reimbursement

Minimum Qualifications:
To perform this role successfully, an individual must be able to fulfill each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required.

Problem Solving - Identifies and resolves issues promptly; gathers and analyzes information skillfully; develops alternative solutions; collaborates effectively in group problem-solving situations; employs reason even when addressing emotional topics.

Written Communication - Writes clearly and informatively; edits work for spelling and grammar; adapts writing style to meet needs; presents numerical data effectively; capable of reading and interpreting written information.

Diversity - Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural differences; promotes a harassment-free environment; builds a diverse workforce.

Ethics - Treats individuals with respect; keeps commitments; inspires trust in others; operates with integrity and ethically; upholds organizational values.

Strategic Thinking - Develops strategies to achieve organizational goals; understands the organization's strengths and weaknesses; analyzes market and competition; identifies external threats and opportunities; adapts strategy to changing conditions.

Planning/Organizing - Prioritizes and plans work activities; utilizes time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules others and their tasks; develops realistic action plans.

Professionalism - Approaches others tactfully; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.

Innovation - Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that captures others' attention.

Language Skills - Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, proposals, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills - Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Reasoning Ability - Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.

Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit, talk, type, or hear.

The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms.

Work Environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Core Values:
Own Your Stuff: Willingness to accept responsibility for one's actions, owning the outcome of assigned tasks and projects, ensuring timely and satisfactory client delivery, and proactive communication.
Team First: Collaborating with the team to achieve common goals, supporting teammates, and being open to the ideas of others.
Trusted Advisor: Providing informed advice to clients, recommending process improvements, and understanding client expectations.
Actively Seeks Knowledge: Commitment to continuous learning and sharing expertise with teammates.
Good Egg: Integrity, trustworthiness, and treating people with kindness.
Client Excellence Mindset: Commitment to exceptional customer service and understanding customer needs.