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Public Records Specialist
2 months ago
Job Summary:
The Yavapai County Recorder's Office is seeking a skilled Record Clerk II to perform a variety of tasks related to the recording process. This role involves analyzing documents, assisting the public, and managing the recording process.
Key Responsibilities:- Document Analysis: Analyze documents received for recording, ensuring compliance with current recording standards.
- Public Assistance: Assist the public with researching recorded documents, generating certified copies, and completing the recording process.
- Recording Process Management: Manage the multiple stages of the recording process, including recording, scanning, indexing, and verifying.
- Financial Transactions: Calculate and collect recording and copy fees, make correct change, and balance end-of-day cash drawers.
- Other Duties: Perform other job-related duties as assigned.
- Education: High school diploma or equivalent.
- Experience: A minimum of one year of land title, real estate, or general administrative experience.
- Additional Requirements: Must possess a valid Arizona driver's license without restrictions.
- Knowledge of: Comprehension and understanding of office policies, procedures, and state statutes with extreme attention to detail for each document type and statutorily required information.
- Business English: Business English, spelling, grammar, punctuation, and composition.
- Clerical Office Practices: Clerical office practices and procedures.
- Research Techniques: Research techniques and report writing.
- Software Proficiency: Current Microsoft Office software.
- Filing and Recordkeeping: Filing and recordkeeping.
- Communication: Communicate effectively verbally and in writing, and communicate orally in a face-to-face setting and by telephone with the public and employees.
- Relationship Building: Establish and maintain effective working relationships with employees, other agencies, and the public.
- Organization and Attention to Detail: Organization and adherence to detail.
The ability to sit or stand for extended periods of time, sufficient vision to read printed materials and a computer screen, hearing and speech ability to communicate effectively in-person and telephonically, and the capability to lift up to 30 pounds.
