Procurement and Logistics Manager

2 days ago

Arlington, Virginia, United States Sincerus Global Solutions Inc Full time
Job Title: Procurement Specialist

Sincerus Global Solutions Inc seeks a highly skilled and experienced Procurement Specialist to join our team.

Job Summary:

Under general direction, the Procurement Specialist is responsible for managing the procurement of goods/materials and the delivery of goods/materials.

This role involves sourcing, negotiating, and purchasing goods/materials, and related commodities to support programs and initiatives in countries across the world.

The Procurement Specialist will work closely with local and regional distributors, suppliers, manufacturers, freight forwarders, as well as external and internal stakeholders to ensure timely procurement and delivery of high-quality goods/materials while adhering to budgetary constraints and compliance requirements.

Key Responsibilities:
  • Collaborate with program managers and stakeholders to identify procurement needs for goods/materials, considering project timelines, budget constraints, and program requirements.
  • Develop sourcing lists for various commodities to support the development of requests for information (RFIs), quotations (RFQs), proposals (RFPs) and invitations to bid.
  • Prepare RFQs and solicit bids from qualified suppliers, ensuring clear specifications, terms, and conditions.
  • Evaluate supplier proposals and negotiate pricing, delivery schedules, and contractual terms.
  • Review solicitation responses and perform relevant analyses to include price and cost, Statement of Work compliance, delivery terms, payment terms, and other terms and conditions of the procurement.
  • Negotiate all aspects of procurements to include price, payment and delivery terms, quality requirements, and other factors with suppliers to achieve the best value procurement possible while ensuring delivery schedules and timelines are met.
  • Generate Purchase Requisitions for Purchase Orders to be sent to selected vendors.
  • Manage procurement contracts with selected suppliers, ensuring compliance, contract terms, and delivery schedules.
  • Monitor supplier performance, resolve issues, and maintain accurate procurement records.
  • Coordinate with Logistics team to arrange transportation, and delivery of goods/materials to project sites in accordance with program timelines and requirements.
  • Maintain open communication and collaboration with internal stakeholders, including program managers, finance teams, and technical experts, to address procurement needs and ensure alignment with project objectives.
  • Actively manage supplier performance through consistent communication to ensure proper adherence to purchase order terms and conditions.
  • Obtain and maintain a working knowledge of Federal Acquisition Regulations (FAR) as well as an understanding of International Traffic in Arms (ITAR) and Export Administration Regulations (EAR) compliance.
  • Participate in the invoice approval process to ensure that supplier invoices are in accordance with purchase order terms and conditions and resolve issues as necessary.
Requirements:
  • Must have at least three (3) years of experience in global supply chain.
  • Must be proficient in basic office software applications (such as Word, Excel, Outlook, and Internet Explorer).
  • Ability to travel to the Arlington VA headquarters for key meetings required.
  • Ability to work effectively in a multicultural environment and manage multiple priorities simultaneously.
  • Ability to plan, organize, prioritize, and perform multiple tasks to execute job functions in an orderly, efficient manner.
  • Strong negotiation, contract management, and analytical skills.
  • Must act with integrity at all times when representing the Company.
  • Must exercise good judgment in safeguarding confidential or sensitive information and adhere to high standards of confidentiality and honesty.
Language Skills:

Proficiency in written and oral English language

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