Procurement Specialist

2 days ago

Arlington, Virginia, United States Koniag Data Solutions, LLC Full time
Job Title: Procurement Specialist

We are seeking a highly skilled Procurement Specialist to join our team at Koniag Data Solutions, LLC. As a Procurement Specialist, you will play a critical role in supporting our government customer in Arlington, VA, by applying your knowledge of procurement regulations and policies to ensure compliance with contract terms and conditions.

Key Responsibilities:
  • Apply knowledge of procurement regulations and policies to monitor contractor compliance with contract terms and conditions.
  • Update and maintain the currency of procurement documents, regulations, and manuals and related information.
  • Review procurement files for inclusion of specific documents and informational requirements as defined in procedures.
  • Assist in the determination of applicable laws, regulations, clauses, and provisions.
  • Apply knowledge of standardized procurement regulations, procedures, and operations related to procurement phases and functions.
  • Apply knowledge of automated and manual procurement/supply systems to locate, add, retrieve, and correct routine information using well-established, clear-cut procedures.
  • Prepare, verify, abstract, control, and close-out procurement documents, files, reports, and records.
  • Verify appropriate signatures, accounting codes, item descriptions, quantities, and prices and identify missing information related to acquisition documents.
  • Prepare procurement forms used to make routine purchases.
  • Apply knowledge of the workplace workflow to accurately route messages and documentation to the appropriate parties.
  • Apply knowledge of automated databases associated with procurement functions sufficient to input a range of standard information and adjustments.
  • Perform other tasks in support of procurement operations.
Deliveries and Discrepancies:
  • Investigate and resolve shipment, payment, contract documentation, and other discrepancies.
  • Review reports and research errors and/or conflicting information in procurement documentation.
  • Contact vendors to obtain status of orders and expedite deliveries.
  • Trace the status of requisitions, contracts, orders, and modifications using automated and manual files and contacting customers including vendors and Requiring Activity.
  • Validate undelivered orders in the USCG Open Obligation Validation Application.
  • Research errors and/or investigate complaints by applying knowledge of a variety of procurement financial areas and their relationship to other functions including inventory management, cataloging, transportation, and supply.
Procurement Procedures:
  • Assist in the development of procurement procedures.
  • Download, sort, and review vendor invoices for accuracy against existing purchase orders, contracts, task/delivery orders, and modifications.
  • Research and respond to data calls.
  • Assemble and prepare procurement management reports by gathering and consolidating pertinent information.

We offer a competitive compensation package, including health, dental, and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more. If you are a motivated and detail-oriented individual with a passion for procurement, we encourage you to apply for this exciting opportunity.

Koniag Data Solutions, LLC is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive work environment that values diversity, equity, and inclusion.

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