Chief Operations Assistant

2 weeks ago


Wilmington, North Carolina, United States IUPAT Full time
Key Responsibilities:
Distribute incoming mail and prepare outgoing mail for the CFO office
Assist CFO and staff as needed on specific project work
Assist other administrators and executive assistants with overflow work and mass mailings
Serves as administrative backup for GST as directed by CFO
Schedules and prepares for conferences, meetings, and travel for CFO and other staff as needed
Maintains hard copy and electronic filing systems
Proofreads and reviews correspondence
Receives and screens visitors and telephone calls
Implements administrative systems, procedures, policies, and monitors projects
Performs data entry functions as needed
Responsible for IUPAT and Affiliates fleet vehicles
Contributes to team by accomplishing related work assignments as needed

Required Skills:
Excellent customer service
Strong written and oral communication skills
Ability to work with all staff at various levels
Punctuality and good attendance
Professional appearance
Intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint, web browser, and Google Mail

Education and Experience:
Minimum five (5) to ten (10) years of general office experience
Computer literacy required
Union experience preferred
High school education

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