Senior Financial Project Coordinator
4 days ago
The position of Senior Financial Project Coordinator is a critical component of our team, responsible for ensuring the accurate setup and maintenance of projects within Ajera, our Accounting and Project Management software. As a key collaborator with project managers and other team members, you will provide insightful financial analysis and reporting to support project success.
We are seeking a resourceful self-starter and problem solver who thrives in a team-oriented environment, contributing to both individual and organizational goals.
Key Responsibilities:
- Set up projects in Ajera per proposals and contracts
- Manage the project review process; attend monthly project billing review meetings
- Assist project managers with daily management and maintenance in Ajera
- Work with principals and project managers on the development of project budgets within Ajera
- Analyze client contracts and ensure that Ajera records match the contract. Update projects in Ajera with contract amendments
- Assist with consultant contract and insurance management. Ensure consultant invoices are appropriately billed. Ensure consultant contract changes are updated in Ajera
- Assist with fee proposals
- Process consultant invoices and ensure project billings are accurate
- Maximize client billing opportunities, research unbilled issues, and pursue collections of past due invoices
- Work with project managers in preparation for monthly billing. Ensure accurate set-up of billing rates and budgets
- Monitor accounts receivable and accounts payable aging. Address slow pay issues
- Prepare financial reports for the management team
- Collaborate with business operations and external accounting teams for monthly billings preparation
- Reconcile discrepancies through research and analysis
- Provide customer support for clients with disputes or inquiries concerning invoices or billing process
Requirements:
- A two-year associate degree or relevant work experience
- Two years of experience working for firms providing AEC services
- Familiarity with standard contract language and terminology
- Demonstrated strong work ethic and professional behavior
- Critical thinking and problem-solving skills
- Effective communication with teammates, leaders, clients, vendors, and contractors
- Maintain confidentiality of all financial matters exposed during job duties
- Able to learn and use company preferred software, with Ajera experience advantageous
Salary Range:$70,000 - $90,000 per annum, depending on experience
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