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Executive Assistant to Investor Relations Leader
2 months ago
Executive Assistant to Investor Relations Leader – Private Equity Sector
A prominent Private Equity organization is in search of a seasoned Executive Assistant to provide support to their Head of Investor Relations. This position demands the capability to thrive in a high-energy, fast-paced environment while managing multiple tasks, overseeing projects, and exhibiting proactive thinking. The role interacts with various segments of the company and its investor community, necessitating a candidate who is an effective communicator, collaborative, polished, and composed. Prior experience in supporting an executive or team within investor relations is essential.
Compensation: The salary is competitive and based on experience, ranging from $125,000 to $140,000 base salary, along with a 20% bonus, three weeks of vacation, a comprehensive employer-paid benefits package, and a 401k matching program.
Work Arrangement: This is a hybrid position located in Midtown NYC, requiring on-site presence four days a week (Monday to Thursday), with occasional Fridays.
Typical Working Hours: Standard office hours are from 8:30 AM to 5:30 PM, with a need for flexibility.
Ideal Candidate Profile:
- Approximately five years of experience supporting C-suite executives, preferably within the financial services sector, with a focus on investor relations.
- Ability to maintain composure while working closely with senior executives.
- A Bachelor's Degree is mandatory.
- Proficient in managing travel arrangements, meeting coordination, and conference calls across different time zones.
- Advanced skills in Microsoft Office Suite (Excel, PowerPoint, Word) and Outlook.
- Capable of multitasking and adjusting priorities as new information arises.
- Strong attention to detail and the ability to handle confidential matters with discretion.
Key Responsibilities:
- Organize and coordinate internal and external meetings and calls with high-profile senior stakeholders across various time zones.
- Prepare necessary materials for meetings, including printing and binding; proficiency in PowerPoint and Excel is crucial.
- Assist the Head of Investor Relations in preparation for meetings by ensuring all materials are ready in advance and follow up post-meeting to manage action items.
- Plan extensive domestic and international travel arrangements, including flights, visas, and accommodations.
- Manage lunch and dinner reservations for investor engagements.
- Support Investor Relations activities, including organizing roadshows, maintaining data in the firm's CRM, managing presentation materials, and assisting with event planning.
- Perform errands as needed.
Application Process:
Interested candidates are encouraged to submit their resumes for consideration.
Note: Candidates are advised to utilize WorkGrades for collecting and managing references, which can be shared with potential employers. Having references is highly valued by our clients. Ensure your LinkedIn profile is up-to-date and begin gathering references early.
