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HR Compliance Specialist
2 months ago
Zwicker & Associates, P.C., a leading national creditor rights law firm, is seeking a dedicated Human Resources Generalist to enhance our HR functions with a particular emphasis on compliance and HRIS management. Our firm is recognized for its commitment to ethical practices and robust representation in debt collection, and we are looking for an individual who shares our values.
Key ResponsibilitiesThe selected candidate will be responsible for:
Compliance Management- Working closely with HR leadership to ensure that all compliance documentation and internal controls align with relevant laws and regulations.
- Identifying and addressing compliance issues through thorough investigation and collaboration with management.
- Maintaining accurate personnel records for all employees, ensuring adherence to legal requirements including medical records, I-9 forms, E-Verify, background checks, and drug screenings.
- Conducting regular internal audits to verify compliance with established procedures.
- Preparing comprehensive reports for audits, addressing the needs of HR, management, finance, and regulatory bodies.
- Completing necessary federal and state filings, including OSHA and EEO-1 reports.
- Staying informed about federal, state, and local employment laws and regulations.
- Drafting and updating firm policies, employee handbooks, and other communications as required.
- Collaborating with internal HR teams, IT, and external vendors to troubleshoot and resolve HRIS issues.
- Leading initiatives for enhancements and optimization of HR software.
- Conducting audits to ensure data integrity within HR systems.
- Creating and delivering training materials and quick reference guides for system functionality.
- Providing feedback on organizational needs related to HRIS implementation and upgrades.
- Analyzing workflows within the HRIS to recommend and implement process improvements.
- Assisting with employee access issues, including password resets and role assignments.
- Supporting payroll processing by ensuring timely and accurate data entry.
- Administering employee benefits and assisting with annual open enrollment.
- Contributing to recruitment and onboarding efforts by maintaining compliance with practices and policies.
- Performing additional administrative tasks and special projects as assigned.
- A bachelor’s degree in Human Resources, Business Administration, Information Systems, or a related field; relevant experience may substitute for education.
- 1-3 years of experience as an HRIS analyst or in a similar role.
- 3-5 years of experience in human resources.
- Familiarity with Paylocity or similar HRIS platforms is preferred.
- Strong analytical skills with the ability to interpret data and enhance HRIS processes.
- Excellent communication and interpersonal skills, capable of engaging with all levels of staff.
- Detail-oriented with a strong commitment to follow-through.
- Research, presentation, and facilitation skills are essential.
- Master's degree in a relevant field.
- Professional HR certifications.
- Ability to lift up to five pounds.
- Ability to sit for extended periods during the workday.
- Ability to bend and move as necessary.
- Ability to read and comprehend job-related documents.
- Ability to communicate effectively both verbally and in writing.
- Occasional travel may be required.
- Proficiency in operating computers and related devices.
- Ability to maintain a flexible work schedule of at least 40 hours per week.
This job description is intended to provide a general overview of the position and is not exhaustive of all duties and responsibilities. Zwicker & Associates, P.C. is committed to equal employment opportunities for all qualified individuals.
