Administrative Assistant Medical Education

2 weeks ago


New York, New York, United States Mount Sinai Health System Full time
Job Description

The Administrative/Central Office Assistant plays a vital role in ensuring a positive experience for visitors and callers to the Department of Medical Education office. This position requires a friendly and welcoming demeanor, as well as the ability to maintain an orderly office setting and be aware of all departmental events.

Responsibilities
  • Develop a deep understanding of the department and institution's organizational structure to effectively greet and direct visitors.
  • Answer phones, screen, and direct calls in a professional and courteous manner.
  • Gain a thorough understanding of the application process for foreign and domestic visiting students to assist with a high volume of incoming inquiry/application follow-up calls.
  • Respond to inquiries and correspondence from internal and external entities in a timely and professional manner.
  • Pick up and distribute mail and packages for the department.
  • Order and maintain office supplies and equipment.
  • Maintain electronic records of all processed documents.
  • Support and participate in all educational events, including orientation, graduation, and various student affairs events.
  • Assist with the processing of financial transactions, such as check requests, purchase orders, and employee reimbursement.
  • Ensure the operation of equipment by completing preventive maintenance requirements, calling for repairs, and maintaining equipment.
  • Distribute check and expense reimbursements.
  • Assist the Director of Medical Education Administration with special projects.
  • Provide backup support to the Executive Assistant to the Deans.
  • Perform other related duties as needed.
Qualifications
  • Associates Degree or HS/GED plus related experience.
  • Minimum 2 years administrative or medical office experience required.

About Us

The Mount Sinai Health System is committed to delivering exceptional patient care and advancing health for all people, everywhere. We believe that diversity, equity, and inclusion are key drivers for excellence and strive to create an environment where all feel valued, belong, and can advance professionally.

Strength Through Diversity

We invite you to join our team and be part of our mission to revolutionize medicine together. At Mount Sinai, we are passionate about addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve.



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