Medical Education Assistant

2 weeks ago

New York, New York, United States Mount Sinai Health System Full time
Job Summary

The Administrative/Central Office Assistant is the initial point of contact in the Department of Medical Education office. This position helps to ensure that visitors and callers have a positive experience during their interaction with the department.

Key Responsibilities
  • Procures a deep understanding of the department and institution's organizational structure to greet and direct visitors appropriately
  • Answers phones, screens and directs callers
  • Procures a deep understanding of the application process for foreign and domestic visiting students to assist with a high volume of incoming inquiry/application follow-up calls
  • Responds to inquiries and correspondence from internal and external entities
  • Pick up and distribution of mail and packages for the department
  • Ordering and maintenance of office supplies and equipment
  • Maintain electronic records of all processed documents
  • Supports and participates in all educational events, including orientation, graduation, and various student affairs events
  • Assists with the processing of financial transactions such as check requests, purchase orders and employee reimbursement
  • Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs and maintaining equipment
  • Distributes check and expense reimbursements
  • Assists Director of Medical Education Administration with special projects
  • Backup to the Executive Assistant to the Deans
  • Performs other related duties
Requirements
  • Associates Degree or HS/GED plus related experience
  • Minimum 2 years administrative or medical office experience required
About Us

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care.

When you join us, you become a part of Mount Sinai's unrivaled record of achievement, education, and advancement as we revolutionize medicine together.

We invite you to participate actively as a part of the Mount Sinai Health System team by:

  • Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
  • Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.
  • Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization.

We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients.

We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.

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