Human Resources Specialist

2 weeks ago

Bremerton, Washington, United States Bremerton Housing Authority Full time
Position Title: Human Resources Specialist
Classification: Non-Exempt
Reports To: Human Resources Manager
Department: Human Resources
Job Type: Regular
Job Status: Full Time
Grade: 43
Union: Non-Union
Amount of Travel Required: None
Positions Supervised: None
Work Schedule: Regular Business Hours
Work Location: On site or Hybrid

Starting Pay: $2,558.16-$2,989.54 per bi-weekly pay period DOQ
Full Pay Range: $2,558.16-$3,420.08 per bi-weekly pay period

Benefits Package:
  • Accrue 150 hours of PTO in your first year
  • Accrue up to 69 hours of Sick Leave per year
  • 13 Paid Holidays annually
  • Longevity pay available for years of service
  • Medical & Vision Insurance - 90% Employer Paid
  • Dental Insurance - 100% Employer Paid
  • Washington State Retirement
  • Deferred Compensation
  • Life Insurance
  • Short-Term & Long-Term Disability Insurance
  • Tuition Reimbursement
  • Employee Assistance Program
  • Telecommute Opportunities Available
  • And more
POSITION SUMMARY

The Human Resources Specialist executes various administrative responsibilities within the Human Resource (HR) domains, including recruitment, onboarding of new personnel, HR software management, record-keeping, leave administration, safety protocols, performance review coordination, and training initiatives.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To successfully fulfill this role, an individual must be able to perform each essential function satisfactorily, with or without reasonable accommodation. Adjustments may be made to assist qualified individuals with disabilities in executing essential functions.

Essential Function Summaries
  • Support the recruitment process by advertising job openings, reviewing applications, and interviewing candidates to identify qualified individuals for management referral. Facilitate skills assessments and communicate application statuses to candidates.
  • Manage new hire documentation, set up new employees in the HR information system (HRIS), and deliver an engaging onboarding experience through orientations.
  • Maintain and update HR record-keeping systems, including organizational charts, employee directories, status changes, I9 forms, OSHA reports, performance evaluations, training records, and personnel files.
  • Archive outdated files according to state records retention schedules and confidentiality regulations, preparing them for off-site storage as necessary.
  • Compile employment-related reports for management, auditors, and regulatory requirements using payroll/HRIS systems. Prepare data for wage or benefits surveys and public records requests.
  • Oversee training administration and compliance tracking within learning management systems, potentially facilitating annual employee training related to HR policies.
  • Coordinate and track performance reviews within HRIS systems.
  • Facilitate annual driver's license reviews and track proof of insurance for staff using personal vehicles for work purposes.
  • Manage the telecommuting agreement process, including new applications and annual renewals.
  • Administer compliance training and documentation of conflicts of interest reviews and code of ethics acknowledgments.
  • Assist in maintaining and updating personnel policies, ensuring acknowledgments are signed for approved updates.
  • Support collective bargaining processes by taking notes during meetings and negotiations.
  • Assist in job analysis and updating job descriptions.
  • Help administer employee leave programs, including FMLA and other leave policies.
  • Participate in safety, wellness, or other personnel-related committees.
  • Serve as a backup for employment verification requests.
  • Advise management and staff on HR policies to ensure compliance with applicable laws and agreements.
  • Assist the Human Resources Manager with various personnel-related tasks and special projects.
  • Conduct exit interviews and ensure completion of necessary termination paperwork in the HRIS.
  • Assist in calculating annual pay increases and monitoring employee seniority for longevity pay adjustments.
  • Other duties as assigned.
POSITION QUALIFICATIONS

Diversity, Equity and Inclusion Requirements

As part of Bremerton Housing Authority's commitment to fostering an equitable and inclusive workplace, all staff must demonstrate a commitment to cultivating a culture that values diversity, equity, and inclusion. Collaboration is essential to create and maintain an environment where all team members feel valued and included, and participation in equity and inclusion training is expected.

Required Education and Experience

Education: Bachelor's Degree or equivalent required, with a focus in Business, Public Administration, Accounting, Human Resources, or a related field.

Experience:
  • 5+ years of experience in Human Resources functions.
  • 3+ years of experience with HRIS systems, preferably ADP.
Bremerton Housing Authority reserves the right to accept any equivalent combination of education and experience.

Computer Skills: Intermediate proficiency in HRIS software, database management, and advanced document creation using MS Office applications.

Certifications & Licenses: SHRM/PHR certification preferred.

Required Competencies
  • Active Listening
  • Accuracy
  • Adaptability
  • Analytical Skills
  • Effective Communication
  • Customer Orientation
  • Decision Making
  • Detail Orientation
  • Enthusiasm
  • Ethical Conduct
  • Innovative Thinking
  • Initiative
  • Interpersonal Skills
  • Stakeholder Involvement
  • Loyalty
  • Organizational Skills
  • Problem Solving
  • Relationship Building
  • Reliability
  • Responsibility
  • Tactfulness
  • Technical Aptitude
  • Time Management
  • Tolerance
  • Training Skills
  • Working Under Pressure
WORK ENVIRONMENT

This position is primarily office-based, with the employee typically seated at a desk utilizing a computer while having the flexibility to move around as needed. Good hand-eye coordination is essential for operating various office equipment, and effective listening skills are necessary for significant interaction with colleagues.

PHYSICAL DEMANDS
N (Not Applicable) Activity is not applicable to this position.
O (Occasionally) Position requires this activity up to 33% of the time.
F (Frequently) Position requires this activity from 33% - 66% of the time.
C (Constantly) Position requires this activity more than 66% of the time.

Physical Demands Lift/Carry
Stand O 10 lbs or less O
Walk O 11-20 lbs O
Sit F 21-50 lbs N
Manually Manipulate F lbs. N
Reach Outward O
Reach Above Shoulder O Push/Pull
Climb N 12 lbs or less O
Crawl N 13-25 lbs O
Squat or Kneel N 26-40 lbs. N
Bend O lbs N
Grasp O
Speak F

Other Physical Requirements

• Vision (Near)

• Sense of Sound - listening to instructions and customer comments

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