Document Control Specialist

4 days ago


Nashville, Tennessee, United States Lellyett & Rogers Co. Full time
Job Description

Lellyett & Rogers Co. is seeking a skilled Document Control Specialist to join our team within the Facility Information Services division.

As a Document Control Specialist, you will play a critical role in managing the flow of information for +1,500 healthcare facility construction projects. You will work closely with Architects, Engineers, Contractors, and facility teams to collect and distribute facility project documentation.

The successful candidate will have excellent organizational skills, be detail-oriented, and possess strong Microsoft skills. They will also be able to problem-solve, provide excellent customer service, and work effectively as part of a team.

Responsibilities

  • Communicate with industry professionals to collect drawing packages and closeout documentation
  • Audit closeouts and supply appropriate personnel with a list of remaining items
  • Regularly follow up with architects and contractors through closeout completion
  • Maintain closeout tracking spreadsheet
  • Prep documents and perform quality assurance prior to posting to the document portal
  • Ensure full package is supplied
  • Rename files appropriately, bookmark O&M Manuals, and run optical character recognition
  • Perform data entry by filling in all necessary attributes for project document uploads
  • Distribute digital information among project teams
  • Educate portal users on navigating their digital information
  • Consistently evaluate client needs and report to supervisor
  • Provide and maintain requested personnel with access to specific facilities, projects, and/or documents within the portal
  • Track down missing documents and files by contacting responsible parties
  • Access third party platforms based on customers needs to collect, post, distribute project information
  • Supply billing information to the customer service representative team
  • Willingness to contribute to fulfill FIS departmental needs outside of daily responsibilities

Benefits

  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Life Insurance
  • 401K

Lellyett & Rogers Co. has been doing business for nearly a century. We consist of two main divisions: Facility Information Services (FIS), and Commercial. Our Commercial Division focuses on the marketing and print industry while our FIS Division is focused on Document Management to help optimize facility operations and construction processes.



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