Administrative Support Specialist

6 days ago


Odessa, Texas, United States I Am Holdings Corporation Full time

**Job Summary:**

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Supervisory Responsibilities:

  • May direct the work of clerical employees in lower job classifications.
  • May assist in training newly hired employees (Onboarding)

Duties/Responsibilities:

  • Data Entry, A/R Billing, A/P, QuickBooks are essential skills.
  • Welcome and direct visitors and clients with a professional demeanor.
  • Answer and transfer phone calls, screening when necessary to ensure accuracy.
  • Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data when needed.
  • Respond to and resolve administrative inquiries and questions efficiently.
  • Coordinate and schedule travel, meetings, and appointments for managers or supervisors effectively.
  • Maintain office supplies and coordinate maintenance of office equipment.
  • Maintain a system for recording expenses accurately.
  • Perform other related duties as assigned to support the team.

Required Skills/Abilities:

  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Proficient in Microsoft Office Suite or related software.
  • Excellent organizational skills and attention to detail.
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing.
  • Ability to work independently with minimal supervision.

Education and Experience:

  • An Associate's degree is required, a Bachelor's degree in a related field is preferred.
  • Three to five years of experience in an administrative role are necessary.

Estimated Salary: $18.00-$23.00 per hour, based on industry standards and location.



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