Research Administration Coordinator

3 weeks ago


Princess Anne, Maryland, United States University of Maryland Eastern Shore Full time

Job Summary

The University of Maryland Eastern Shore is seeking a highly skilled Grant and Contract Administrator to provide administration and financial compliance for complex portfolio grants and contracts. This is a full-time, exempt position with full benefits.

Key Responsibilities

  • Manage day-to-day post-award administration and financial compliance for a complex portfolio of grants and contracts from award setup to closeout.
  • Collaborate with principal investigators to monitor award expenditures, ensuring allocability and allowability with sponsor and university policies, and preventing overspending.
  • Understand, apply, and advise on university and sponsor policies, supporting award modification, including no-cost extensions, change in personnel, scope revision, and budget reallocation requests.
  • Prepare and process invoices, ensuring financial accounting procedures are followed.
  • Responsible for preparation, review, and submission of financial reports to sponsors through various mechanisms, including sponsor web-based portals.
  • Assist with internal reports, as directed by supervisor.
  • Manage and review budget setup, subrecipient and subcontract agreement processing, encumber funds, and participate in subrecipient financial monitoring.
  • Meet with faculty to discuss their awards, liaise with key offices, including financial services, business travel, accounts payable, procurement, etc.
  • Participate in training to increase research administration knowledge.
  • Perform other related duties as assigned.

Requirements

  • Bachelor's Degree with two years of related experience.
  • Previous experience in an academic setting.
  • Working knowledge of federal regulations governing the administration of grants and contracts, including Uniform Guidance, Federal Acquisition Regulations, and agency-specific regulations.
  • Technical proficiency with Microsoft Office.
  • Goal-oriented, self-motivated, and able to work independently as well as in coordination with various teams.
  • Demonstrates willingness to take on new challenges and openness to change.

Preferred Qualifications

  • Ability to work in a team environment to deliver high-quality customer service.
  • Ability to demonstrate effective time-management, problem-resolution, and organizational skills.


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