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Office Administrator

2 months ago

Hilliard, Florida, United States Florida Sheriffs Youth Ranches Full time
Job Summary

The Office Manager plays a crucial role in ensuring the smooth operation of the Florida Sheriffs Youth Ranches. This position is responsible for providing administrative support to the Camp Director and the Director of Camping Services, ensuring that all financial transactions are properly recorded and accounted for.

Key Responsibilities
  • Financial Management
    • Coordinates purchases, ensuring that all requests are properly approved and processed.
    • Verifies invoice extensions and totals, and obtains approval for payment.
    • Matches all information regarding purchase, including invoices, purchase orders, freight tickets, and receiving reports.
    • Assigns account numbers and vendor numbers for all vouchers.
    • Completes voucher forms as prescribed by the Accounting Department.
  • Petty Cash Management
    • Issues reimbursement for properly prepared and approved requests.
    • Receives and prepares deposits of monies due the program.
    • Forwards cash receipts form, adjusting journal entry, and monies to the Accountant for processing and deposit.
    • Requests petty cash reimbursements as needed.
  • Payroll and Benefits Administration
    • Prepares payroll information, including obtaining and forwarding all necessary information to the Human Resources department.
    • Maintains payroll printouts and answers questions regarding payroll and attendance and leave.
  • Personnel Management
    • Responsible for obtaining and forwarding all personnel information to the Human Resources department.
    • Maintains program personnel files and answers questions regarding personnel matters.
  • Secretarial Duties
    • Possesses alertness and enthusiasm as the primary receptionist.
    • Maintains a high level of hospitality and attentiveness to make all callers and visitors feel welcomed and informed of Youth Ranches services.
    • Demonstrates attentiveness and responsibility with regards to all mail, ensuring proper delivery to staff.
    Requirements
    • A High School diploma and at least 3-5 years' work experience in an accounting or clerical position with hands-on use of computers.
    • Excellent communication and organizational skills.
    • Ability to maintain confidentiality and handle sensitive information.
    Benefits
    • 401(k) Plan with up to 4% company match.
    • Annual Leave and Sick Leave.
    • 11 Paid Holidays.
    • Medical, Dental, and Vision Insurance.
    • Company-paid Long Term Disability and Life Insurance.
    • Health savings account, supplemental life insurance, short-term disability, and Aflac products available.
    • Employee Assistance Program.
    • Eligible for Public Service Student Loan Forgiveness Program.