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Financial Operations Associate

2 months ago

Smithtown, New York, United States Arrow Security Full time

Arrow Security is a leading privately owned security service provider in the United States, renowned for its exceptional customer retention and long-standing client relationships. We are currently seeking an Accounts Payable/Accounts Receivable Associate to enhance our financial team.

The AP/AR Associate will play a crucial role in executing various accounting functions, which include maintaining the general ledger, processing vendor payments, generating checks, matching invoices, entering data, and conducting payment research and filing. This position is vital for the financial integrity of the organization and for ensuring precise financial reporting.

Key Responsibilities

  • Assist in the preparation of journal entries.
  • Reconcile general ledger accounts and address discrepancies.
  • Ensure the timely and accurate completion of monthly closing activities.
  • Maintain and organize accounting files and documentation.
  • Support internal and external audits as required.
  • Perform additional accounting tasks and projects as assigned.
  • Process vendor invoices and manage payment preparations.
  • Reconcile vendor statements and resolve any discrepancies.
  • Assist in managing accounts payable aging reports to ensure timely payments.
  • Support the upkeep of accurate vendor records.
  • Communicate with vendors to resolve issues related to invoices, payments, or account discrepancies.
  • Collaborate and coordinate with corporate and regional office personnel.
  • Provide backup for daily customer payment applications and lockbox imports.
  • Prepare daily deposits online and record receipts in WinTeam.
  • Generate necessary reports and perform other duties as assigned by the Executive Director of Finance and the Manager of Accounts Receivable.
  • Implement best practices and efficiencies, including automation.
  • Maintain a paperless accounts receivable check system by scanning checks into designated folders.

Position Requirements

  • Bachelor's degree in accounting, finance, or a related field.
  • 1 to 3 years of relevant accounting experience.
  • Strong understanding of GAAP principles.
  • Excellent analytical and problem-solving abilities.
  • High attention to detail and accuracy.
  • Proficient in Microsoft Office, particularly Excel.
  • Experience with lockboxes and importing into accounting systems is a plus.
  • Familiarity with TEAM Financial Management Systems is advantageous.
  • Ability to meet strict deadlines.

Compensation: $32.75 per hour

Arrow Security is committed to fostering a diverse and inclusive workplace. We uphold a policy of equal opportunity and prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as defined by federal, state, or local laws.