Accounts Payable Clerk

23 hours ago


Chattanooga, Tennessee, United States Material Handling Inc. Full time
Accounts Payable Specialist Job Description

Material Handling Inc. is seeking a highly skilled Accounts Payable Specialist to join our team. As an Accounts Payable Specialist, you will play a crucial role in ensuring the smooth operation of our accounts payable process.

Key Responsibilities:

  • Review and process daily accounts payable invoices in a timely and accurate manner.
  • Address vendor inquiries and resolve any issues promptly and professionally.
  • Analyze vendor accounts and negotiate extended terms when necessary to optimize cash flow.
  • Maintain organized files and prepare analyses of accounts as required to support departmental objectives.
  • Assist with special projects to support the department's goals and objectives.
  • Compile and sort documents such as invoices and checks to ensure accuracy and efficiency.
  • Verify and post details of business transactions accurately to ensure financial integrity.
  • Prepare account statements, reports, and conduct thorough reviews for accuracy to ensure compliance with company policies and procedures.
  • Reconcile general ledger accounts and resolve discrepancies to ensure financial accuracy.
  • Manage data for financial data processing systems to ensure accuracy and efficiency.
  • Review, balance, and interpret computer reports, making necessary corrections to ensure financial accuracy.
  • Provide assistance to vendors regarding accounts and procedures to ensure smooth communication.
  • Reconcile vendor statements and ensure accurate record-keeping to ensure financial integrity.
  • Manage credit card payments and reconcile monthly statements to ensure accuracy and efficiency.
  • Prepare and distribute vendor packets and review vendor accounts for accuracy to ensure compliance with company policies and procedures.
  • Authorize vendor payments using credit cards via various platforms to ensure timely and accurate payment.
  • Encode invoices in ESP and handle submission processes to ensure accuracy and efficiency.
  • Review and approve ESP submissions for specific users to ensure accuracy and compliance.
  • Process automated credit card payments accurately to ensure timely and efficient payment.
  • Collect data extractions and images weekly, uploading them to the system to ensure accuracy and efficiency.
  • Ensure prompt submission of receipts for reconciliation purposes to ensure financial accuracy.
  • Supervise coding requirements until approval is obtained to ensure compliance with company policies and procedures.
  • Retrieve monthly credit card statements, reconcile them, and execute payment procedures accordingly to ensure timely and accurate payment.

Requirements:

  • Bachelor's degree in Accounting, Finance, or related field preferred.
  • Proficiency in accounting software and Microsoft Office Suite.
  • Strong analytical and problem-solving skills.
  • Excellent attention to detail and organizational abilities.
  • Effective communication and interpersonal skills.

Material Handling Inc.'s Commitment to You:

A family-owned and operated business that prioritizes the well-being of employees.

  • Health Insurance – three different plans to choose from.
  • Voluntary Dental Insurance.
  • Voluntary Vision Insurance.
  • Company Paid Life Insurance.
  • Additional Life Insurance if desired.
  • Short & Long-Term Disability.
  • 401k – with employer match.

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