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Junior Project Management Specialist

2 months ago

Westbrook, Maine, United States Rosso Recruiting Full time
Job OverviewPosition Summary: This is an excellent opportunity for an early to mid-career professional to step into the role of Assistant Project Manager within a reputable mechanical contracting firm. Our organization values employee engagement and community involvement, while also promoting a healthy work-life balance. This position offers significant potential for career progression in the commercial mechanical sector for individuals with project management experience and strong interpersonal skills.

Key Features:
  • Full-time position with opportunities for career advancement.
  • Ideal for candidates with 3+ years of experience in mechanical contracting project management.
  • Compensation range: $60,000 - $80,000 based on experience.

Employee Benefits: Comprehensive medical, dental, and vision coverage, Flexible Spending Accounts (FSA), 401K retirement plans, Employee Stock Ownership, Paid Time Off (PTO), Paid Holidays, and company-sponsored Short & Long-term Disability and Accidental Death & Dismemberment (AD&D) Insurance.

Core Responsibilities:
  • Project Management: Oversee all aspects of assigned projects, ensuring adherence to quality and efficiency standards.
  • Collaboration: Work closely with Project Managers and adapt to changing project requirements.
  • Kick-off Coordination: Facilitate initial meetings to clarify project scope and objectives.
  • Documentation Management: Secure necessary drawings, specifications, and updates from relevant stakeholders.
  • Support for Foreman: Provide essential schedules, codes, orders, and approved documentation.
  • Contract Oversight: Ensure letters of intent or contracts are secured prior to project initiation.
  • Contract Verification: Confirm contract execution with senior management.
  • Drawing Management: Maintain current and accurate project drawings.
  • Project Evaluation: Collaborate with the Project Manager and estimator to identify and resolve potential issues.
  • Documentation Updates: Provide updated records to the foreman as needed.
  • Schedule Assessment: Review and report on the two-week look-ahead schedule to department leadership.
  • Progress Tracking: Document job progress through photographic evidence.
  • CAD Coordination: Liaise with the CAD department to address any issues with the general contractor.
  • Meeting Participation: Attend weekly meetings and site inspections.
  • Permit Management: Acquire all necessary permits to ensure project compliance.
  • Record Keeping: Maintain approved submittal records for the foreman.
Essential Qualifications:
  • Familiarity with Construction ERP systems (e.g., Viewpoint/Spectrum).
  • Minimum of 3 years of experience in materials estimating for HVAC commercial projects.
  • Participation in pre-bid meetings and site walkthroughs as required.
  • Proficient budgeting skills for commercial/industrial HVAC projects valued at $5MM and above.
  • Strong communication and coordination abilities to work with Project Managers and vendors.
  • Technical skills in reading schematics and blueprints, managing Excel spreadsheets, and coordinating project pricing and scheduling.
  • Clear and effective reporting skills.
Knowledge Requirements:
  • Understanding of HVAC systems, including VRF, VAV, split systems, packaged units, DDC, controls, DOAS, ERVs, kitchen hoods, and hot/chilled water systems.
  • Physical capability to lift and move items weighing up to 25 lbs.
Job Characteristics:
  • Open to candidates with a Bachelor’s degree in Mechanical Engineering or related fields.
  • Well-suited for individuals passionate about the HVAC and mechanical contracting industry seeking career growth.
  • Excellent environment for professional development within a well-established company that prioritizes work-life balance and career advancement.