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Project Coordination Assistant

2 months ago

Ephrata, Pennsylvania, United States SCOPOS Hospitality Group Full time
Job Overview

Position Title: Project Coordination Assistant

Objective: The primary aim of this role is to assist project leaders in ensuring seamless project execution from inception to completion through effective planning and operational support.

Compensation:

$50,000 - $60,000

Key Responsibilities:

Strategic Duties:

  • Facilitate project-related communications and procedures with internal teams.
  • Keep project leaders promptly informed about any issues arising during the project lifecycle.
  • Foster positive relationships with stakeholders including clients, architects, engineers, subcontractors, suppliers, and internal personnel.
  • Provide short-term coverage for project leaders during their absence or travel.

Tactical Duties:

  • Assist project leaders in tracking project hours and billing processes.
  • Support project leaders in task assignments and reviewing updated project documentation.
  • Engage in meetings focused on project timelines and initial details.
  • Coordinate internal hand-off meetings effectively.
  • Update project production calendars based on information provided by project leaders.
  • Review meeting notes as directed by project leaders.
  • Organize project images in designated platforms when instructed.
  • Prepare project files for client distribution.
  • Assist in the preparation and review of change proposals and orders.
  • Help in monitoring logs and status sheets for various project documents and materials.

Standards:

Position-Specific:

  • Ensure all project documentation is filed accurately.
  • Conduct initial reviews of construction submissions when applicable.
  • Work efficiently under tight deadlines to meet project timelines.
  • Respond to internal and external communications within one business day.
  • Organize meetings as directed by project leaders.
  • Facilitate group review sessions and manage file saving processes.

Company-Wide Expectations:

  • Participate in daily meetings to discuss project schedules and priorities.
  • Adhere to company standards and values in all work performed.
  • Return client and team calls within a timely manner.
  • Maintain confidentiality of all process information and documents.
  • Follow the company dress code during all professional interactions.
  • Deliver exceptional customer service consistently.
Qualifications:
  • Experience in food service is preferred.
  • Design experience is required.
  • Familiarity with Revit is preferred.
  • Strong time management, organizational, and communication skills are essential.
About SCOPOS Hospitality Group

SCOPOS Hospitality Group is a leading consulting firm in the hospitality sector, dedicated to innovation, creativity, and excellence. Our team specializes in design, programming, branding, and operational support for various institutions, including senior living, healthcare, corporate, and educational sectors. We are committed to transforming concepts into reality, challenging conventional approaches, and exceeding client expectations through outstanding culinary experiences and design.

Benefits:

  • 401k with matching contributions.
  • Comprehensive dental, life, medical, and vision insurance.
  • Flexible work schedule.
  • Generous paid time off.
  • A vibrant office culture with regular team meals and learning opportunities.

SCOPOS is an equal opportunity employer and welcomes applications from all qualified individuals without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.