Group Sales Coordinator

4 weeks ago


San Jose, California, United States Valencia Group Full time
Job Summary:

As a key member of our sales team, you will assist the Director of Group Sales and Marketing in all administrative functions. This role requires a high level of organization, attention to detail, and excellent communication skills.

Key Responsibilities:

Act as support to the Director of Sales and Marketing, Sales Managers, Catering Managers, and Conference Services Managers
Perform administrative duties, including account management, maintaining files, preparing group billing and deposits, and communicating with other departments
Prepare room blocks and group resumes, input rooming lists, send proposals as needed, confirmations, thank-you letters, etc.
Meet and greet group arrivals as needed
Produce sales-related reports as needed
Serve as liaison between customers and other hotel departments
Perform other job-related duties as assigned

Requirements:

Maintain integrity of cost controls and proper maintenance of assets
Attend required meetings
Keep work areas clean and organized
Be extremely courteous to all customers and fellow employees
Report unsafe conditions to your supervisor immediately
Maintain hotel equipment in proper working conditions
Any other duties assigned by your immediate supervisor

Physical Requirements:

Sitting: Frequently
Standing/Walking: Occasionally
Crouching: Occasionally
Stooping: Frequently
Twisting: Frequently
Handling: Frequently
Grasping: Frequently
Pushing/Pulling: Occasionally
Lifting/Carrying: Occasionally
Working Environment: Interior of hotel, in all areas of the hotel, exterior of hotel with exposure to weather conditions
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