Accounts Payable Manager

5 days ago

ValdeReuil, Normandie, United States USTC Full time
Job Profile

The Accounts Payable Supervisor will be responsible for leading the Accounts Payable team, including intra- and cross-departmental processes, monitoring the portfolio of accounts, evaluating reports, and identifying and implementing improvement opportunities. This position is a key part of various finance activities, including the harmonization of accounting principles and methodologies and managing the tactical day-to-day accounting challenges.

Core Responsibilities
  • Coordinate payments to vendors or contractors, reconcile payments, and ensure payments are made accurately and on time.
  • Supervise the AP activity of team members, including data entry of invoice information, auditing, coding, and vendor obligations, as well as data entry of drop shipment invoices, auditing freight for variances or additional charges, and monitoring PPD customers for expedited freight charges.
  • Book General Ledger (GL) journal entries into ERP, including header notes and requirements, and process credit memos, rebills, and vendor direct returns, including reconciliation and GL account activity.
  • Reconcile bank statements with all JE approved and posted by Month-end, with outstanding variances identified and resolved by the following month.
  • Process warranty invoices, billing, scanning, and reconciliation, and enter tax exemption certificates and collect and file sales tax.
  • Maintain accurate financial, client, and staff records, and create and implement efficient processes to optimize cash flow and resolve discrepancies.
  • Establish best practices in the harmonization of processes, optimize payment terms (DPO) to improve working capital, and comply with accounting and tax laws and standards, including tax regulations and legal requirements.
  • Communicate effectively across functions, bringing a proactive approach to ensure detailed visibility of the business and to avoid surprises and repeat errors.
  • Partner with Accounts Receivable team and other Finance team members to achieve departmental and corporate goals, and assist in the development and utilization of appropriate processes, tools, and training programs.
  • Implement effective staffing, employee development, and succession planning programs.
Position Requirements
  • 5+ years Accounts Payable experience required; additional experience in Receivables a plus.
  • 3+ years of Finance supervisory experience.
  • Bachelor's Degree in Business or Accounting preferred or equivalent combination of education and experience.
  • Knowledge and understanding of Accounts Payable and Invoicing.
  • Intermediate to Advanced experience in Excel required; SAGE knowledge a plus.
  • Strong leader who takes initiative, holds themselves and team members accountable, and enhances collaboration across the organization.
  • Must possess excellent communication skills both written and verbal, including executive summaries.
  • Attention to detail a must while spearheading multiple initiatives.

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