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Data and Document Controller

2 months ago

Anchorage, Alaska, United States The Hawk Group Full time

Job Summary

The Willow Data and Document Controller plays a crucial role in supporting the Willow Project team in managing information management activities (data and documents). This position requires a detail-oriented individual with excellent organizational skills to ensure seamless project execution.

Key Responsibilities

  • Project Information Support
  • Support the development and implementation of infrastructure scope (roads, pads, pipelines, powerlines) document control processes, including design deliverables, material request processing, and construction support.
  • Participate in vendor training and provide support to vendors and suppliers for information requirements and procedures.
  • Administer Willow internal and external SharePoint sites, ensuring accurate and timely information management.
  • User Management and Support
  • Train users as needed in access to project systems, ensuring a smooth onboarding process.
  • Provide support to users to ensure system access and troubleshoot any issues that may arise.
  • Data Management
  • Quality review of data from multiple sources (contractors, vendors, etc.), ensuring accuracy and consistency.
  • Support the processing of drawings in various document management systems and/or Smart Plant.
  • Engineering Support
  • Format documents to comply with Willow template standards, ensuring consistency and accuracy.
  • Assign numbers for new standards, deviations, and other documents, publishing them on the SharePoint site and transmitting them to contractors.
  • Provide documents and data to contractors (Wood Fusion Live, AVEVA Engineering, etc.), ensuring timely and accurate delivery.
  • Maintain numbering systems, ensuring accuracy and consistency.
  • Takes Accountability, Drives Performance, Makes Decisions, and Communicates Effectively.

Required Qualifications

  • Bachelor's degree in a relevant field or equivalent years of work experience.
  • Experience in managing project documents and data in support of a Project Team.
  • Experience supporting a variety of users in either an IT or customer service environment.
  • Must be detail-oriented and proficient in Microsoft Business Tools.
  • Able to learn and train users in a variety of software tools.