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Purchasing Consultant

2 months ago

La Grange Park, Illinois, United States Premier Mechanical Inc Full time

Position Overview

Premier Mechanical Inc is seeking a dedicated and strategic Procurement Specialist to enhance our dynamic team. In this role, you will oversee procurement operations, engage in supplier negotiations, and guarantee the timely acquisition of high-quality products and services. Your expertise in sourcing methodologies and cost management will be crucial for our organizational success and market competitiveness.

As a Procurement Specialist, your responsibilities will include managing material orders and deliveries, utilizing our inventory systems, and collaborating with local suppliers. You will be tasked with processing a significant volume of vendor purchase orders and work orders daily through our procurement software.

Key Responsibilities:

  • Solicit multiple quotes and negotiate optimal pricing and service agreements for materials.
  • Collaborate with accounts payable to resolve discrepancies between purchase orders and invoices.
  • Conduct thorough three-way matching of vendor invoices, receipts, and purchase orders.
  • Evaluate suppliers and identify new vendors as necessary, including the development of a preferred vendor list.
  • Uphold and enforce purchasing policies and procedures.
  • Review bids, award contracts, and issue purchase orders accordingly.
  • Establish account terms and credit arrangements.
  • Create a standard lead time matrix for stock materials.
  • Maintain communication with vendors regarding order status and delivery timelines.
  • Ensure adequate stock levels for production needs.
  • Address and resolve vendor-related issues, including product returns.
  • Update inventory records and usage on a daily basis.
  • Manage an inventory system for maintenance supplies.
  • Prepare month-end inventory reports in a timely manner.
  • Anticipate future purchasing requirements and associated costs.
  • Input daily purchase orders into procurement software and collaborate with project management to resolve discrepancies.
  • Provide bi-weekly spending reports to the financial controller.
  • Forecast inventory orders for the upcoming month.
  • Ensure compliance with tax-exempt regulations for eligible customers.
  • Assist with special projects as needed.
  • Coordinate with shipping and receiving to facilitate the delivery of orders.
  • Conduct cycle counts of inventory based on necessity.
  • Maintain a safe and organized work environment.
  • Perform additional tasks as required for efficient departmental operations.
  • Evaluate and select vendors based on pricing, quality, service, and availability.
  • Negotiate supplier contracts and pricing for favorable terms.
  • Develop and sustain relationships with suppliers for reliable and timely delivery.
  • Process purchase orders ensuring accurate documentation, including specifications, pricing, quantities, and delivery schedules.
  • Monitor inventory levels to guarantee material availability.
  • Collaborate with internal teams to forecast demand and coordinate deliveries.
  • Analyze market trends to identify new suppliers and products, and predict future price changes.
  • Conduct regular evaluations of supplier performance to maintain quality and service standards.
  • Ensure adherence to purchasing policies, procedures, and relevant regulations.
  • Resolve issues related to supply shortages, delivery delays, and quality concerns.
  • Implement cost-saving initiatives and strategies to enhance efficiency and reduce purchasing costs.
  • Participate in trade shows and industry events to stay updated on new products and market trends.
  • Maintain organized records of purchasing activities, including supplier details, contracts, and purchase orders.

Qualifications:

  • A degree in Business, Supply Chain Management, or a related field.
  • Previous experience in a purchasing or procurement role.
  • Comprehensive knowledge of sourcing and procurement practices.
  • Familiarity with procurement software and databases.
  • Strong initiative and excellent interpersonal communication skills.
  • Ability to prioritize tasks and manage competing demands effectively.
  • Proficient in supply chain and inventory management systems.
  • Solid understanding of market research, data analysis, and best purchasing practices.
  • Exceptional negotiation skills to secure favorable terms.
  • Strong analytical abilities to generate financial reports and conduct cost analyses.
  • Proficient in Microsoft Office Suite, particularly Excel.
  • Strong organizational skills and attention to detail.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Knowledge of relevant laws and regulations related to purchasing and procurement.
  • Preferred certifications such as CIPS or CPIM.