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Administrative Assistant

2 months ago

Mastic Beach, New York, United States MyCareersFuture Full time

Job Summary:

This is a full-time, onsite Administrative Assistant role in an MOE Secondary School. The successful candidate will work closely with the Admin Manager and School Leaders in the day-to-day activities.

Key Responsibilities:

  • Manage the Reception at the Admin Office
  • Handle calls and enquiries
  • Provide frontline service to all stakeholders
  • Keep a record of incoming mails
  • Data entry and filing of records & documents
  • Maintain lost & found items and records
  • Distribution of graduating certificates and other materials and items
  • Manage students who report late to school and who need to leave school early
  • Attend to unwell or injured students and staff requiring medical attention in the sick bay
  • Maintain accurate record of students attended in the sick bay
  • Provide administrative and logistical support for school operations, functions and events
  • Perform other administrative duties as required by the school

Requirements:

  • At least 2 years of administration experience
  • At least 1 year experience in school context, preferably MOE secondary schools
  • Minimum GCE O or N Level Certificate or equivalent
  • Proficient in Microsoft Office (MS Word & Excel etc.)
  • Able to multi-task and work in a fast-paced environment
  • Customer Service oriented with good interpersonal and communication skills
  • Willing to learn, meticulous and good team player
  • Able to communicate well in English (written and spoken) and preferably one other mother tongue language