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Operations Support Specialist
2 months ago
We are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at Tucson Medical Center. The successful candidate will provide administrative support to two Associate Chief Nursing Officers, performing a variety of tasks to ensure the smooth operation of our department.
Key Responsibilities- Arrange appointments and meetings, coordinate meeting materials, and prepare agendas.
- Support staff in completing projects and perform assigned duties in the absence of the supervisor/manager.
- Organize major meetings, including distributing materials, arranging refreshments, and preparing nametags.
- Record meeting minutes using shorthand or rapid longhand to maintain an accurate record of decisions.
- Schedule appointments, maintain and update the supervisor's daily calendar.
- Answer telephones, route callers, take messages, and provide routine information to callers.
- Compose letters and memoranda from dictation, verbal direction, or from knowledge of hospital policy or procedures.
- Edit and correct data on routine documents.
- Format special reports and presentations using Microsoft Office Suite products.
- Operate a personal computer, word processing equipment, and software, calculator, FAX machine, copy machine, or related office machinery.
- Make air travel arrangements, book ground transportation, and hotel reservations.
- Document travel expenses and prepare expense reports.
- Inventories and orders office supplies regularly.
- High school diploma, general education degree (GED), or one-year certificate from college or technical school required.
- Four (4) years of skilled administrative staff support experience, or an equivalent combination of relevant education and experience required.
- Proficiency in Microsoft Office Suite products required.
