Administrative Coordinator Expert
5 days ago
Become a key player in the success of BioSpace, Inc. as a Senior Administrative Coordinator.
Job OverviewIn this critical role, you will provide high-level administrative support to senior leaders, managing complex calendars, coordinating meetings, and ensuring seamless travel arrangements.
As a highly organized and independent individual with advanced judgment and critical thinking skills, you will excel in this position, taking initiative to anticipate the needs of senior leadership and lead projects with confidence.
With a strong understanding of company policies, procedures, and resources, you will implement efficient administrative workflows, identify process improvements, and collaborate with cross-functional teams to drive business results.
Responsibilities- Calendar Management: Proactively manage complex calendars for senior leaders, anticipating their needs and resolving scheduling conflicts.
- Meeting Coordination: Arrange and coordinate in-house and off-site meetings, including catering, rooming lists, audio-visual requests, and team-building activities.
- Travel Arrangements: Book flights, hotels, and ground transportation for senior leaders, ensuring timely and cost-effective arrangements.
- Expense Reconciliation: Reconcile expenses for senior leaders and departmental purchases, submitting purchase requisitions and entering information into contract management systems.
About You
- You have an Associate's degree and a minimum of 10+ years of relevant work experience.
- You are proficient in MS Office and have knowledge of SharePoint, Concur, Oracle, iCertis, and MS Teams.
- You possess excellent written and verbal communication skills, ability to interact across all levels of employees and management, and maintain confidentiality.
The estimated salary for this position is $51.20-$62.85 per hour, depending on location and experience.
BenefitsBioSpace, Inc. offers a comprehensive benefits package, including health and wellness programs, fitness centers, equity awards, annual bonuses, and paid time off for eligible employees at all levels.
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