Travel Operations Specialist

1 month ago

St Louis, Missouri, United States Alberici Constructors Full time

Company Overview

Based in St. Louis, Missouri, Alberici Constructors is a prominent construction firm with over 1,200 employees and an impressive revenue of $1.5 billion. We collaborate with leading organizations across North America to undertake their most significant and complex projects.

Since our inception in 1918, we have built a reputation for quality, safety, and reliability. With more than a century of experience, we deliver construction solutions across various sectors, including automotive, commercial, civil, energy, food & beverage, healthcare, heavy industrial, industrial process, and water industries.

Our Commitment

Our mission is straightforward, and our approach to achieving it is equally clear. We maintain transparency and honesty with our employees and partners, just as we do with our clients. We are dedicated to working collaboratively to deliver exceptional results.

At Alberici, we value our team members. We seek talented individuals and are committed to investing in their growth by providing the necessary training and resources for professional development.

Are you Ready for the Challenge?

Our Core Values:

  • Prioritizing Safety
  • Embracing Diversity
  • Serving with Humility
  • Upholding Integrity
  • Innovating Solutions
  • Engaging Fully

Benefits Offered:

  • Profit-sharing and cash bonus programs
  • Competitive salary adjustments and per diem for eligible assignments
  • Comprehensive health, dental, and vision insurance from day one
  • Paid parental leave
  • Continuing education reimbursement
  • Personalized career development and training opportunities
  • Minimum of 29 days of paid time off (including holidays) for entry-level positions
  • Access to a fitness center for St. Louis office employees
  • Gym membership reimbursement for project-based staff
  • Corporate cafeteria access
  • Opportunities for involvement in Employee Resource Groups (ERGs)
  • Philanthropic engagement opportunities

Position Summary

The Travel Coordinator role is primarily internal-facing, requiring a strong customer service orientation along with exceptional organizational and follow-through capabilities. This position supports the travel needs of the Company's personnel by providing administrative and logistical assistance in line with the Company's Travel and Subsistence Policy. Additionally, this role offers backup support to other members of the Office Operations team.

Key Responsibilities include, but are not limited to:

Estimating and Preconstruction Support:

  • Research and present housing options and associated costs in designated geographical areas.
  • Conduct cost of living comparisons for specified locations.
  • Identify and present travel options and related costs for travel into specified areas.
  • Prepare recommendations for Market Leaders and Estimating Team Leaders regarding travel and relocation costs for project estimates.

Operational Support:

  • Compile information on housing options that align with the Travel and Subsistence Policy and project budgets.
  • Identify local resources and service providers for property maintenance and home services.
  • Organize team-building events for remote project teams.
  • Coordinate travel arrangements for team members' families and partners in accordance with the Travel Policy.
  • Utilize Concur and Corporate Travel Management services to assist team members facing challenges during work-related travel.
  • Monitor assignments of traveling team members to ensure accurate application of the Travel Policy.
  • Analyze monthly travel reports to identify trends for negotiating preferred pricing with providers.
  • Ensure client satisfaction through professional and efficient issue resolution.
  • Foster good interpersonal relationships by assisting others in achieving organizational goals.
  • Process invoices through Workflow.
  • Monitor compliance with travel policies through reporting analysis.
  • Maintain vendor relationships and negotiate agreements.
  • Provide primary support for the Corporate Concierge role.
  • Assist with daily office operations as needed.
  • Facilitate logistical arrangements for meetings, conference rooms, and conference calls.

Management Responsibilities

None.

Additional Responsibilities

  • Promote safety as a top priority within the organization, adhering to safety protocols and using appropriate Personal Protective Equipment (PPE) in the field.
  • Meet deadlines and adhere to policies and procedures while maintaining good attendance.
  • Exhibit strong interpersonal skills by assisting others in achieving organizational objectives.
  • Perform other duties as assigned by the Supervisor.
  • Travel to various locations as required to fulfill the essential duties of the role.
  • Maintain regular and reliable attendance as required by the Supervisor and company guidelines.

Knowledge, Skills, and Abilities

  • Ability to read and interpret documents such as safety rules and procedure manuals.
  • Capable of effectively presenting information and responding to inquiries from various stakeholders.
  • Proficient in solving practical problems and managing a variety of concrete variables.
  • Skilled in interpreting various forms of instructions.
  • Efficiently organizes and manages time and activities.

Education and Experience

A Bachelor's degree along with two to four years of relevant experience or training, or an equivalent combination of education and experience. Proficiency in Outlook and Microsoft Office Suite, including Word, Excel, and PowerPoint, is essential. A professional demeanor, strong communication skills, and the ability to maintain confidentiality are required. Must be able to respond promptly and accurately to inquiries while managing multiple tasks. Exceptional grammar and spelling skills are necessary.

Certifications and Licenses

Travel Agent Professional (TAP) certification is preferred.

Alberici Constructors operates multiple subsidiaries, ensuring a broad reach across the North American construction landscape.

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