Executive Support Specialist
1 week ago
Cypress Healthcare Partners is seeking a highly skilled Executive Support Specialist to join our team. As an Executive Support Specialist, you will provide high-level support to our leadership team, ensuring smooth daily operations and effective coordination across departments.
Key Responsibilities:
- Calendar Management: Schedule, maintain, and update executive calendars, including key meetings like 1:1s, leadership huddles, and manager meetings.
- Incentive Tracking: Monitor leadership incentives for quality and growth goals.
- New Hire Orientation: Support new hire orientation by sending onboarding emails, document collection, binder creation, and conduct sessions.
- Attendance Tracking: Keep a manager attendance record for scheduled meetings.
- Meeting Preparation: Prepare PowerPoints and arrange lunches for manager meetings.
- Physician Profiles: Track and request new physician profiles for the first three months.
- Support APP Recruitment: Coordinate APP interviews, reference checks, and APP onboarding.
Project-Based Work:
- Event Coordination: Support management events such as social gatherings, recognition lunches, and holiday dinners.
- Communication Oversight: Handle emails, group lists, and shared drive for SVHC.
- Employee Recognition: Coordinate awards, organize themed gifts, track milestone gifts, and create award templates.
- Invoice Processing: Verify invoices and route for approval.
- Newsletter Creation: Highlight clinics, managers, providers, and employees.
- Certification and Immunization Tracking: Ensure licenses/certifications are up-to-date and immunizations are on file.
- Training Coordination: Schedule autoclave, advanced patient care, Epic, and other monthly supervisor/leadership trainings.
- Safety Campaign Support: Collect annual hazard assessments, and ergonomic checklists.
- Other duties: Perform other duties as assigned by senior management.
Requirements:
- A high school diploma is required. A Bachelor's degree is highly preferred or 1-2 years of previous administrative experience.
- Excellent verbal and written communication skills.
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Excellent organizational skills and attention to detail.
- Proficient with Microsoft Office Suite or related software.
Salary Range: $55,000 - $75,000 per year.
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