Inventory and Data Management Specialist

4 weeks ago

Rochester, New York, United States Foodlink Inc Full time
Job Title: Inventory & Data Specialist

Foodlink Inc is seeking a highly skilled Inventory & Data Specialist to join our team. The successful candidate will be responsible for all elements of inventory control and operational reporting for the food bank.

Key Responsibilities:
  • Develop and maintain inventory policies and procedures to ensure compliance with shipping, receiving, and order picking operations.
  • Conduct regular and random audits, including physical counts, and generate reports to ensure accurate inventory on hand in the Distribution Center.
  • Analyze inventory data, including on-hand and turns, and present to the procurement team for strategic purchasing.
  • Responsible for the creation and distribution of required reports for the organization on a daily, weekly, monthly, quarterly, and annual basis.
  • Assist with the creation of new donors/vendors and perform final audits to ensure accuracy and compliance.
  • Assist with the creation of new item codes and perform final audits to ensure accuracy and compliance.
  • Create Jet Reports as requested by staff for the organization.
  • Analyze and process the Shorts & Cuts journal required for inventory management.
  • Oversee and coordinate inventory management processes, including dead tag, reconciliation, and weekly cycle counts for all storage types in the Distribution Center.
  • Lead the communication with the Office of General Services (OGS) team, including coordination of entitlement and bonus USDA loads, ordering through the WBSCM portal, and ensuring accurate reporting.
  • Lead collaborative inventory management meetings with the Director of Operations and Distribution Center Manager.
  • Support the Finance team in period closure and financial report preparation.
  • Plan, coordinate, and lead the fiscal year-end full inventory count.
  • Coordinate and support required inventory audits.
  • Utilize Tableau and Jet Reports software to create reports and data visualizations for the organization.
Requirements:
  • Associate or bachelor's degree with a concentration in business administration, supply chain, inventory management, finance, math, or other job-related courses.
  • 3-5 years of professional experience in job-related positions.
  • Ability to apply financial concepts to inventory control, budgets, payroll, auditing, etc.
  • Ability to communicate clearly and concisely verbally and in writing.
  • Experience and/or comfort working in a warehouse environment and knowledge of basic safety standards.
  • Proficiency in the use of Microsoft software applications, including Word, Excel, and database knowledge.
  • Ability to draft reports and business correspondence and to effectively present information and respond to questions from managers, agencies, customers, and the public.
  • Meticulous with strong organization, administration, and time management skills.
  • Fluency in English required. Knowledge of Spanish is helpful.
  • Able to work in a team environment.
  • Ability to analyze data and present visualizations for business decision-making.
  • Knowledge and experience with Tableau and Jet Reports preferred.
Salary and Benefits:

This is a full-time, hourly position ranging from $30.77 per hour, depending on experience. Foodlink Inc covers 100% of individual health and dental insurance with the ability to acquire family coverage with pretax dollars. In addition to generous paid time off (PTO), we observe 14 paid holidays throughout the year. Opportunity to contribute to a 401(k) retirement savings plan upon hire. Eligible for a generous employer match after 1 year of service.

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is required to use hands to handle or feel items such as equipment and materials. The employee is frequently required to stand and walk for long periods of time. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. Able to lift bulk objects or objects weighing up to 50 pounds. The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate.

Diversity, Equity, and Inclusion:

Foodlink Inc is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. At Foodlink Inc, we believe that anti-hunger work is only possible with a commitment to removing barriers caused by systems of oppression that perpetuate hunger and poverty. We recognize that systematic injustice and bias disproportionately impact some identities more than others. Foodlink Inc is actively working to center equity - the fair treatment of all people - in everything that we do so that everyone in our region has access to nourishing food that reflects and values cultural differences. Foodlink Inc is committed to listening and supporting solutions to hunger that are sourced from people and communities with lived/living experience of hunger and poverty, and to responding where inequities exist. Foodlink Inc is committed to taking great care to cultivate internal culture and practices that support diversity and inclusion. We embrace and encourage our employees' differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. We aim to foster an environment in which everyone feels a sense of belonging and understands their connection to the Foodlink Inc mission. Foodlink Inc employees have a responsibility to always treat others with dignity and respect. Employees are expected to always exhibit conduct that reflects our values and promotes equity and inclusion during work, and at work functions.

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