Transactional Law Clerk

4 days ago


San Diego, California, United States LaBine and Associates Full time
About UsWe are a dynamic law firm looking for a skilled Transactional Legal Secretary to join our team. As a key member of our Corporate and Securities and Real Estate practice areas, you will be responsible for providing exceptional administrative support to our attorneys and paralegals, preparing complex legal documents, and ensuring the smooth operation of our entity formation and general corporate governance processes.

What We OfferWe offer a competitive salary range of $60,000 - $80,000 per year, depending on experience, plus a comprehensive benefits package, including medical, dental, and vision insurance, 401(k) matching, and paid time off. Our ideal candidate will have a strong background in transactional law, excellent communication and organizational skills, and the ability to work well under pressure.

Key Responsibilities
  1. Provide administrative support to attorneys and paralegals, including preparing, revising, proofreading, and redlining legal documents.
  2. Prepare documents and facilitate entity formation and general corporate governance.
  3. Compose materials such as correspondence, minutes, real estate, and finance documents and general forms.
  4. Create, copy, and mail correspondence to clients and government agencies.
  5. File documents with various government agencies.
  6. Track certified mailings and overnight deliveries.
  7. Prepare engagement letters, conflict waivers, run conflicts reports, and submit new matter openings.
  8. Maintain attorney calendars and monitor important deadlines.
  9. Manage, plan, and calendar all conference calls and meetings, including client interface.
  10. Perform administrative support functions, such as scanning documents into a document management system, emailing documents to clients, maintaining and updating electronic and physical files, preparing and submitting check requests, processing invoices, and scheduling conference rooms.
Requirements and Qualifications
  • A minimum of three years' experience as a Legal Secretary with transactional experience in corporate law, commercial and business transactions, and securities; real estate.
  • Familiarity with federal and state securities filings, Reg D and state securities exemption filings.
  • Strong system skills in document management systems and digital filing.
  • Proficient knowledge of Outlook, Word, DocuSign, and Excel.
  • Ability to maintain the highest level of confidentiality.
  • Strong organizational skills and attention to detail.
  • Superior oral and written communication skills.
  • Excellent interpersonal skills: ability to interact well with clients, vendors, and coworkers.
  • Ability to balance competing and changing priorities.
  • Ability to work independently and as part of a team.
  • Diligent in meeting deadlines and completing assigned tasks.


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