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Financial Operations Specialist

2 months ago

Indianapolis, Indiana, United States ATC Full time
Job Summary

We are seeking a highly skilled and experienced Financial Operations Specialist to join our team at ATC. The successful candidate will be responsible for maintaining official agency financial records, exercising limited purchasing and inventory control, and assisting in the preparation and control of agency budgets.

Key Responsibilities
  • Maintains official agency financial records and certifies their accuracy
  • Exercises limited purchasing and inventory control
  • Assists in preparation and control of agency budget
  • Receives, deposits, distributes, and accounts for monies, securities, or other valuables
  • Authorizes payment of vouchers or prepares voucher for director's signature
  • Writes checks, transmits payments, audits transactions, posts and processes encumbrances and expenditures
  • Checks requisitions for quality, quantity, and price per Quantity Purchase Award contract
  • Figures monthly profit-loss statement or makes other computations and calculations on agency records
  • Prepares monthly, quarterly, and yearly financial reports
  • Negotiates settlement of accounts
  • Operates all types of office equipment and orders equipment and repairs
  • Lets and re-lets leases and arranges auctions, sales and receipt of bids
Requirements
  • Working knowledge of bookkeeping, auditing, contracts and contracting procedures
  • Working knowledge of department functions and office procedures
  • Effectively communicate, both orally and in writing
  • Ability to learn the operation of all kinds of office equipment
  • Ability for solving different problems, some of which may not have been previously encountered
  • Ability to work under pressure and to practice diplomacy, tact and courtesy
  • Ability to maintain confidentiality
  • Aptitude for business, mathematics, and public relations
  • Ability to accurately handle money and other items of value and eligible to be bonded
Working Conditions

The work varies from day to day and involves some independent decisions and applying established procedures and techniques.

Responsibilities and Accountability

Incumbent receives general instructions and follows established procedures without further supervision other than minimal need for assistance in performance of duties. Incumbent approves payments and claims on state funds and is responsible for purchases. Incumbent assumes responsibility for work of others in office in absence of director. Work is reviewed on a spot-check basis to ensure compliance with established procedures. Errors, carelessness, and incorrect decisions may result in substantial inconvenience to the employing department and significant adverse effects.

Personal Work Relationships

Incumbent works with a wide range of persons including supervisor, other employees in organization, other agency personnel, inmates, patients, court personnel, contractors, medical personnel, insurance company representatives, educators, administrators, vendors, buyers, and the general public. The purpose of these relationships is to interpret policy, ensure the accomplishment of duties and services, ascertain that specifications are met, and check for accuracy or correctness of procedures. Incumbent promotes efficiency, facilitates good interpersonal staff relationships, and provides information.