Financial Operations Specialist

4 weeks ago

Indianapolis, Indiana, United States ATC Full time

Job Summary

We are seeking a highly skilled Financial Operations Specialist to join our team at ATC. This role will be responsible for maintaining official agency financial records, exercising purchasing and inventory control, and assisting in the preparation and control of agency budgets.

Key Responsibilities

  • Maintains accurate and up-to-date financial records, including accounts payable and receivable, and general ledger
  • Exercises purchasing and inventory control, ensuring that all purchases are made in accordance with agency policies and procedures
  • Assists in the preparation and control of agency budgets, including forecasting and budgeting for future periods
  • Receives, deposits, distributes, and accounts for monies, securities, or other valuables, ensuring that all transactions are accurately recorded and reported
  • Authorizes payment of vouchers or prepares vouchers for director's signature, ensuring that all payments are made in accordance with agency policies and procedures
  • Writes checks, transmits payments, audits transactions, posts and processes encumbrances and expenditures, and performs other financial transactions as needed
  • Checks requisitions for quality, quantity, and price, ensuring that all purchases are made in accordance with agency policies and procedures
  • Figures monthly profit-loss statements or makes other computations and calculations on agency records, ensuring that all financial data is accurate and up-to-date
  • Prepares monthly, quarterly, and yearly financial reports, ensuring that all reports are accurate and timely
  • Negotiates settlement of accounts, ensuring that all accounts are settled in accordance with agency policies and procedures
  • Operates all types of office equipment, including computers, printers, and copiers, and orders equipment and repairs as needed
  • Lets and re-lets leases, and arranges auctions, sales, and receipt of bids, ensuring that all transactions are accurately recorded and reported

Requirements

  • Working knowledge of bookkeeping, auditing, contracts, and contracting procedures
  • Working knowledge of department functions and office procedures
  • Effective communication skills, both orally and in writing
  • Ability to learn the operation of all kinds of office equipment
  • Ability to solve different problems, some of which may not have been previously encountered
  • Ability to work under pressure and to practice diplomacy, tact, and courtesy
  • Ability to maintain confidentiality
  • Aptitude for business, mathematics, and public relations
  • Ability to accurately handle money and other items of value and eligible to be bonded

Working Conditions

The work varies from day to day and involves some independent decisions and applying established procedures and techniques. The incumbent receives general instructions and follows established procedures without further supervision other than minimal need for assistance in performance of duties. The incumbent approves payments and claims on state funds and is responsible for purchases. The incumbent assumes responsibility for work of others in office in absence of director. Work is reviewed on a spot-check basis to ensure compliance with established procedures. Errors, carelessness, and incorrect decisions may result in substantial inconvenience to the employing department and significant adverse effects.

Personal Work Relationships

The incumbent works with a wide range of persons, including supervisor, other employees in organization, other agency personnel, inmates, patients, court personnel, contractors, medical personnel, insurance company representatives, educators, administrators, vendors, buyers, and the general public. The purpose of these relationships is to interpret policy, ensure the accomplishment of duties and services, ascertain that specifications are met, and check for accuracy or correctness of procedures. The incumbent promotes efficiency, facilitates good interpersonal staff relationships, and provides information.

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