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Human Resources Assistant

2 months ago

Bakersfield, California, United States Kern Community College District Full time
Job Summary

We are seeking a highly organized and detail-oriented Human Resources Assistant to join our team at Kern Community College District. As a key member of our HR department, you will be responsible for performing a variety of personnel and clerical duties, including recruitment, examination, placement, and maintenance of personnel records and files.

Key Responsibilities
  • Perform responsible personnel and clerical duties in the areas of recruitment, examination, placement, and maintenance of personnel records and files.
  • Provide information and assistance to College personnel, staff, and the public regarding personnel matters, such as job availability, personnel regulations, policies, and procedures.
  • Receive and process information for personnel requisitions, prepare and distribute job announcements, and place local and regional newspaper advertisements.
  • Prepare, type, update, monitor, and maintain a variety of forms, reports, bulletins, records, schedules, lists, reference manuals, and files according to established procedures.
  • Prepare, distribute, receive, record, and maintain files of job applications, transcripts, and other information, screen for completeness, file, or refer to appropriate department for selection process.
  • Process workers' compensation claims of injuries/illnesses for district office employees, coordinate workers' compensation services with SISC claims representatives, monitor employee utilization of workers' compensation leave benefits, and coordinate compensated leave with the payroll office.
  • Schedule and arrange interviews, gather, type, and distribute interview candidate and selection committee packets, schedule panel members, communicate with applicants interview requirements, and arrange for equipment for applicants as needed.
  • Distribute and process a variety of forms for employee status changes, including new employment, promotions, temporary reclassifications, retirement, resignation, and leave of absence, and process paperwork related to workers' compensation.
  • Conduct new employee orientation and provide information related to District policies, procedures, and other information as needed, explain medical, dental, vision, life, and other benefits available, and assist with the completion of enrollment forms as needed.
  • Order and maintain office supply inventories.
  • Maintain confidentiality of sensitive information regarding collective bargaining agreements and other sensitive information.
  • Attend a variety of meetings and participate on assigned committees as directed.
Requirements
  • Any combination equivalent to: Associate degree and two years increasing responsible general clerical experience involving public contact.
  • Knowledge and Abilities:
    • Knowledge of modern Human Resource office functions, practices, and procedures.
    • General payroll practices and procedures.
    • Record-keeping techniques.
    • Operation of a computer terminal.
    • Oral and written communication skills.
    • Telephone techniques and etiquette.
    • Correct English usage, grammar, spelling, punctuation, and vocabulary.
    • Interpersonal skills using tact, patience, and courtesy.
    • Basic arithmetic.
  • Ability to:
    • Perform responsible personnel and clerical duties in the areas of recruitment, examination, placement, and maintenance of personnel records and files and the preparation of related reports.
    • Maintain the security of confidential materials.
    • Learn and apply personnel rules and related procedures.
    • Communicate effectively both orally and in writing.
    • Maintain records and prepare reports.
    • Establish and maintain cooperative and effective working relationships with others.
    • Meet schedules and time lines.
    • Understand and follow oral and written instructions.
Benefits

Kern Community College District provides a rich health and welfare benefits package to our full-time permanent employees, including Health, Dental, Vision, Life Insurance, and Long-term Disability. In addition to the above benefits, the District also offers a robust voluntary benefits selection.

Limited benefits and Affordable Care Act (ACA) benefits are offered to less than full-time and temporary employees.