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Assistant for ApprenticeshipNH Operations

2 months ago

Concord, New Hampshire, United States Community College System of New Hampshire Full time
Job Overview

Community College System of NH

Position: ApprenticeshipNH Program Assistant (Department/Program Assistant II)

Hourly Compensation: $18.98 - $21.78

ROLE SUMMARY: This position involves a variety of clerical and programmatic support tasks, including the management of filing systems, assisting in event organization, outreach coordination, and the procurement of program materials for the Apprenticeship initiative. The role reports directly to the Apprenticeship Program Manager.

KEY RESPONSIBILITIES:

  • Handles telephone and email inquiries, directing individuals to the appropriate members of the ApprenticeshipNH team.
  • Provides information to interested business partners, potential applicants, and community organizations regarding the Registered Apprenticeship Program, including eligibility, accessibility, and benefits.
  • Utilizes computer applications for various tasks, including database management and Microsoft Office software.
  • Assists in the planning and coordination of outreach events, sector-based meetings, and participation in job fairs and information sessions.
  • Supports the scheduling of regular meetings with stakeholders and team members.
  • Maintains daily schedules and addresses administrative support needs.
  • Composes, types, distributes, and keeps records of meeting notes.
  • Helps coordinate and organize events related to ApprenticeshipNH.
  • Reviews documentation prepared by others for correct spelling and grammar, ensuring adherence to company formatting policies, and suggests revisions as necessary.
  • Adheres to all college, system, state, and federal regulations.
  • Performs additional duties as assigned.

MINIMUM REQUIREMENTS:

Education: High school diploma or equivalent credential. Additional years of formal education may substitute for required work experience.

Experience: A minimum of four years in a secretarial or office support role.

Preferred Qualifications: Experience in providing promotional and outreach support for career development and training initiatives. Familiarity with apprenticeship programs. Experience in event planning. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Access, and Outlook).

License/Certification: Valid driver's license or access to transportation for statewide travel.

RECOMMENDED SKILLS: Understanding of office practices, procedures, and equipment. Proficiency in English, spelling, and arithmetic. Competence in office record keeping and reporting. Ability to gather, assemble, correlate, and analyze information to identify existing or potential issues. Capability to contribute to the development of effective operational procedures. Sound judgment in evaluating situations and making routine decisions. Ability to follow specific instructions in gathering information and organizing necessary data. Clear and effective communication skills. Ability to establish and maintain productive working relationships with colleagues and the public. Capability to work independently and collaboratively as part of a team. Willingness to maintain a professional appearance as determined by the organization.

DISCLAIMER: This job classification description outlines general duties and is not intended to list every specific function of this position.

Notice of Non-Discrimination: The Community College System of New Hampshire is an equal opportunity employer. The Community College System of NH does not discriminate based on race, creed, color, religion, national or ethnic origin, age, sex, sexual orientation, gender identity and expression, physical or mental disability, genetic information, or military or marital status.